* How it all began....last time
This is a chronological record of published Tuscarora DDA meeting minutes with "streetscape" related business published on the "official" Tuscarora Township website.
The "streetscape" excerpts are from meeting minutes dating from 2010 to September 2017.
Updates or additions of found documents will be added in chronological order and noted here.
DDA-October 18, 2010
Endorsement of Notice to Sewer District Purpose of advance notice is to let residents know that their property is in the proposed sewer district. This is the first official notification from the Sewer Committee. The township board has endorsed the efforts of the ad hoc sewer committee and asks that the DDA move to support the sewer committee’s initiative to build the sewer system in conjunction with the DDA streetscape and road rehabilitation.
The DDA resolves to support the efforts of the sewer committee to build a sanitary sewer system in
Indian River in conjunction with the DDA streetscape and road rehabilitation project. Support D. Nivelt
Voice vote. Motion passed
November 8, 2010
Meeting called to order at 12:02
ROLL CALL:
Present- Cindy Poquette, Dan Nivelt, Matt Whitener, Mike Ridley, Mike Saker, Boni Pung AbsentRichard
Kristin, Kelly Ashford, Greg Rotter
AGENDA: Cindy adds discussion of Streetscapes
Motion to approve agenda, Cindy, support Mike Saker
CONSTRUCTION SCHEDULE (includes discussion of streetscapes)
Ridley reports that construction of road and bridge may be planned to coincide in order to lessen
disruption of Straits Hwy. Construction will impact businesses and it is important to build consensus
with community. Best option may be to schedule everything together.
Cindy suggests we communicate with everyone in the business district.
Saker suggests we assemble drawings of potential streetscapes to sell the idea.
Ridley moves to contact business owners and set a date for a meeting to discuss options, schedule and
any new ideas for the projects
Support Dan Nivelt-Cindy suggests first Monday of December 6 (night meeting) 7:00 p.m.
Matt proposes a pre-meeting at 6:00 p.m.
Should include Planning Commission, Sewer Committee, Chamber of Commerce, Twp. Board.
CITIZENS COMMENTS:
Gina Burke asks if street rehabilitation will have any impact on Village Center plans.
Ridley points out that street reconfiguration parking is not predetermined. We widen the road and
decide how to paint the lines. (quick review of Village Center proposals)
December 20, 2010
DDA Regular Meeting UNFINISHED BUSINESS
Discussion of what MDOT will pay for on the IR Bridge. Under lighting but not
roadway.
Straits Hwy Business Owners
Weighing options regarding timing of petition for sewers and coordinating
projects together to lessen impact to businesses.
Motion to set new date for meeting with business owners along S. Straits Hwy
Feb. 21, 2011 7:00 p.m.
There are gaps in the public record. We rejoin the DDA half a year later
with evidence of a Gourdie-Fraser Streetscape contract.
Contract between CCRC/DDA retaining Gourdie-Fraser
April 2011
|
July 18, 2011
DDA Regular Meeting
Present: Dan Nivelt, Scott Lange, Kelly Ashford, Cindy Poquette, Dawn Bodnar,
Mike Ridley, Matt Whitener
Absent: Jim O’Donnell, Mike Saker
Guests: Luke Houlton & Scott Swanson Introduction of New Members
Introduction of new members: Scott Lange, Dawn Bodnar and Jim O’Donnell (absent)
Election of Officers
Chair: M. Whitener
Vice Chair: D. Nivelt
Treasurer: K. Ashford
Secretary: D. Bodnar
Bridge Non-Participating Items Schedule-Contractor would like to begin bridge project Oct. 31
Nov 15th
-Jan 23rd~ Bridge demolition will be completed, foundation
excavation on the south side, drive pilings, pour abutment concrete; then
begin work on the north side and begin the same process there (Jan 24th
-
Mar 1)
2
nd week of March will see the beams go in , deck cement go in and
railings installed and gravel the road
Should be open for traffic April 17th
Detour cannot be in effect over 150 days
Utility company will move the gas lines the 3rd week of September, which
are currently located under the bridge
Bids came in close to budget…(2 non-participating items affected)
Structure removal was estimated @ 20k; actual 30k (Marina Pk Budget)
Simulated stone was estimated @ 45 per sq. ft. , actual was 134 per sq. ft
Motion to “take simulated stone out of the project” made by C. Poquette,
supported by M. Ridley
Stamped concrete estimated $6 per sq. ft, actual was $7 (regular concrete
is $3 per sq. ft)
Motion to used stamped concrete (4 ft on both sides of the sidewalk)
made by D. Nivelt, supported by K. Ashford~890 sq. ft in total for a cost of
$6,230
Streetscape and Layout Design - M. Ridley brought up the discussion of curb cuts, by combining driveways
-Cheboygan County does not have an Access Management plan;
therefore, L. Houlton cannot require reducing curb cuts
- Swadlings have agreed to allow their property on Prospect St. to be made
into a “clear vision” corner
Unfinished Business:
MDOT Consultant- Tabled until next meeting
Safety Money- Tabled until next meeting
Public Comment
none
Adjourn
Motion to adjourn M. Ridley Support M. Whitener
Next meeting Monday, August 15, 2011
August 15, 2011
Present: Dan Nivelt, Scott Lange, Kelly Ashford (7:26), Cindy Poquette, Dawn
Bodnar, Mike Ridley, Matt Whitener, Jim O’Donnell, Mike Saker
Guests: Scott Swanson
New Business
- Streetscape and Layout Design
The conceptual plan has been broken down into 7 pages and was presented, as
such.
C. Poquette asked why the road was so wide at the 68 and S. Straits
intersection. It was decided that it would give needed space for the cars making a
left turn into CNB from S. Straits Hwy.
C. Poquette asked how the entrance to Blooming Ideas was configured, as it was
not evident on the drawings. This is yet to be determined.
It was questioned as to whether the “angle out” parking requires 16 feet or 20
feet, as shown on the plan.
It was decided that each board member pick a page and over the next two
weeks, discuss the plan and gather feedback with all of the business owners on
their “page”. This information needs to be submitted by Monday, August 29th to
the Streetscape Committee. They will meet @ 3pm to compile all the info and
forward it to Gordie-Frasier.
Page assignments are: Page 1: M. Ridley, Page 2: M. Whitener, Page 3: M.
Saker & S. Lange, Page 4: J. O’Donnell, Page 5: D. Nivelt, Page 6: C. Poquette
& M. Ridley, Page 7: D. Bodnar
The 24 x 36 plan should be ready in the next couple of days. When M. Ridley
has received it, he will forward it to the rest of the board.
J. O’Donnell suggested that a legend for the plan be included for clarification
Currently there are (approximately) 175 parking places in town. With this
proposed plan, it would be increased by (approximately) 80 more.
The plans will be available for public viewing at the Banks/Credit Unions,
Township Hall, Ken’s, Pat and Gary’s, the library and the Chamber office
Curb cut discussion was continued
The next DDA meeting (9/19/11) will be an open meeting with all businesses in
the proposed district, invited to view the plan with the proposed changes.
The board will have a short meeting @ 6pm preceding the regular meeting
Unfinished Business: MDOT Consultant- MDOT hasn’t responded yet, Tabled until next meeting
- Safety Money- Dave Langhorst hasn’t responded yet, Tabled until next meeting
Public Comment
none
Adjourn
Motion to adjourn @ 8:40pm: M. Ridley, Support: D. Nivelt
Next meeting: Monday, September 19, 2011-6 PM
September 19, 2011
Present: Dan Nivelt, Scott Lange, Kelly Ashford, Cindy Poquette, Dawn Bodnar,
Mike Ridley, Matt Whitener, Jim O’Donnell, Mike Saker
Guests: Brian Boals and Joe Elliott
Discussion of Streetscape Plans: M. Ridley conveyed that L. Houlton will not support angle in or perpendicular
parking. He will only support parallel and angle out. M. Ridley suggested that we
have pockets of both parallel and angle out parking on the east side of S. Straits
Hwy.
The numbers of curb cuts in town were discussed; less is preferred.
Public Presentation
Brian Boals (Gordie Frasier) gave a presentation explaining the “current” conceptual
plan for the Streetscape project.
Public Comments
Although there is no policy in place, L. Houlton reiterated that he would only approve
and support parallel or angle out parking and cited many safety reasons for his decision.
K. Swanson inquired if the pockets of angled parking would present a problem for snow
removal. L. Houlton responded that the Rd. Comm. would do their best but there would
be spots where it would be impossible to get the trucks into. The township would have
to clean these areas out as well as the sidewalks on both sides of the streets.
Angled parking vs parallel would yield 3/2 parking places.
It was decided to combine pockets of angle out parking with parallel on the east side of
the street.
R. Jacobs stated that the town would actually lose parking places do to the “bump-outs”
on the corners.
M. Ridley/ B. Boals conveyed that the construction would happen next year, either in the
spring or immediately following Labor Day.
The question was asked if the power lines would be buried. M. Ridley responded that
we are trying to work with Consumers Energy to achieve this. The power company will
have to relocate the majority of the existing poles when the streetscape is done. It is
being suggested that the lines are buried. This will be safer, as the system would be a
“Y” system as opposed the antiquated Delta service we currently have. If not buried,
would it be possible to have all the poles on the same side?
M. Ridley will check into the cost for landowners to hook up to the new power system.
Does one exist? He will report back with his findings at the next DDA meeting.
R. Jacobs stated that traffic through town is down 50%. L. Houlton replied with statistics
supporting the opposing opinion.
If the sewer petition passes, both projects will happen simultaneously, resulting in a
reduction of total cost (by a million dollars). Sewer petitions to go out to the landowners
in the next few weeks.
Continual left turn lane is supported by the Chamber’s survey.
S. Snyder asked why we
need a left hand turn lane when we are eliminating curb cuts. It provides a queue for
the left turn lane, so that more than one person can get out of the way of traffic. It is the
Road Comm. manager’s opinion that a continual center lane would be the preferred
method.
The concern was raised that the bump-outs will eliminate some of the “on the street”
parking. In reality, there shouldn’t be any eliminated.
It was suggested that the speed limit should be lowered. L. Houlton responded that
“environment” actually drives the speed in which motorists drive. Bump outs are traffic
calming measures, as well as a tree-lined roadway. Stop signs and stoplights are not
speed controls. People drive by instinct.
There will be crosswalks at intersections (these tend to slow traffic, as well).
While this is a cooperative effort, the Road Commission, ultimately has the final
approval on the plan; as the final agreement will be between Gordie Frasier and the
County Road Commission.
There is concern about the curb cuts and how they will affect deliveries in town. Do we
need to address and administer a plan to use the side streets?
Are bump-outs “too much” on the short blocks? Some feel this is overkill.
It was decided that the DDA would compile all of the info gathered at this meeting and
present an updated “conceptual plan” in the near future.
*End of Public Meeting*
We need to address parking issues for people towing trailers…
Should there be
designated parking?
Delivery Truck parking….Should they use the side streets?
Center lane?
Has Handicapped Parking throughout the downtown area been addressed?
C. Poquette motioned to integrate pockets of angle out parking with parallel parking
along the east side of the road; M. Ridley supported.
D. Nivelt~ yes
S. Lange~ no
K. Ashford~ yes
M. Saker~ yes
M. Whitener~ yes
C. Poquette~ yes
D. Bodnar~ yes
M. Ridley~ yes
J.
O’Donnell~ yes
Adjourn
Motion to adjourn @ 9:30pm: D. Nivelt, Support: M. Ridley
Next meeting: Monday, October 17th, 2011
October 17, 2011
Present: Dan Nivelt, Kelly Ashford, Cindy Poquette, Dawn Bodnar, Mike Ridley,
Matt Whitener, Mike Saker
Absent: Scott Lange, Jim O’Donnell
Agenda
Addition: Utilities Options and Streetscape “What if’s” under New
Business
Motion to accept: M Ridley, Support: M. Saker;
Currently have bills for…
Mileage reimbursement for M. Ridley in the amount of $61.20 for Public Service
Commision Mtg in Grayling. (120 miles @ $.51)
New Business
Discussion of Streetscape Plans
M. Ridley presented the latest concept diagram from Gordie Frasier.
It shows: Pockets of both parallel and angle out parking on the east side of S. Straits Hwy. No center turn lane (Luke will allow all or nothing on this topic) Only two bump outs- Bridge St. intersection to be completed this fall
- Corner light posts should be “doubles”, should shine down and be equipped with
brackets, outlets and hooks. (Cindy will bring pictures of samples to next
meeting)
Discussion of speed limit study ensued. Determination is made based on the
average speed the drivers are currently driving. Wait to make any further decisions until sewer project is decided- D. Nivelt asked if we could ask for a millage to support this; the consensus was
that it would be the same people who are in the sewer district, it would be too
much
Sewer
Discussion
If sewers don’t go through: Do we bury lines? New sidewalks? New storm drains? Move all the power lines to one side?
Underground Utilities
-Would we have enough money to bury the utilities, since we have eliminated the
center turn lane? The power company isn’t on board to do this because every other community
with a streetscape project would use us as an example to get their lines buried. Cost would be $950,000 to fully bury the lines (we would have to do all the
sweeps and conduit)
Cost would be $150.000/mile to move service to one side (No switchgears
needed) Poles could be hidden from view by tree plantings (conduits would be
run under road) Westsiders would still be hooked up with overhead service.
Eastsiders would incur hook up costs ($10/ft) and have to install new sockets for
the meters
-Power company says this project isn’t even on their radar
- They also claim that our “antiquated” system is safer
- Could the DDA secure or put aside funds to assist property owners with payment
for this conversion? (Perhaps a $500 stipend?) Louis (Mike’s contact at the power company) will be invited to next month’s
meeting
Public Comments
Brett L. asked what the timeframe for the streetscape is to begin.
- M. Ridley answered possibly August 12th, 2012. This way all businesses could
reap the benefits of the “busy” portion of the summer
- The Sewer/Streetscape project will take about 4 months
- It may happen next fall, or the following spring
The DDA will invite Scott Swanson, from the Straitsland Resorter, to next month’s
meeting.
Adjourn
Motion to adjourn @ 8:26: M. Ridley, Support: D. Nivelt
Next meeting: Monday, November 21st
, 2011 7 pm.
November 21, 2011
Present: Kelly Ashford, Cindy Poquette, Dawn Bodnar, Mike Ridley, Matt
Whitener, Scott Lange, Jim O’Donnell
Absent: Dan Nivelt, Mike Saker
New Business
Consumers
Some options for Utilities
-Bare Wire on West side of the road will be least expensive
-Build brand new line on the East side of the road; camouflage w/trees (15-
20 ft. fruit trees)
-Eliminate some stretches of line on Straits Hwy by building down some
side streets with tie sections and putting service underground on corner
intersections
-Totally underground (approximately $950,000; much more costly to repair
and Property owners are responsible for cost of hook up to underground
service, if that is what is decided upon)
-Use alleys for overheads; run underground to buildings
-Modified overhead/underground on one side of the road
-Have phone and cable companies been contacted yet? (they have wires
on the poles)
Consumers would spend 4-5 months on design and would require a nonrefundable
10% down.
-Arial Spacer Cable (2-3 times the cost of bare wire) is what has been
recently installed over the bridge (north end of town).
-A smaller committee will meet with the Consumers folks and walk through
town
-Grants are possible to cover a portion of the cost for the new trees (to be
planted along new roadway)
-Mike will look into the “Metro Act” to see if any of those funds ( $37,000)
can be used toward engineering costs
Marina Park
-Would like the DDA to give them a $15,000 reimbursement from the DDA’s
capture on the Park Millage. It was suggested that (if the money is received by Marina Park), the DDA would
ask them to assist in paying for the new lights for the Streetscape. $15,000 would cover the cost of paving the parking lot next to the Chamber.
C. Poquette moved that the DDA works with Marina Park to help with the cost of paving
the parking lot. M. Ridley seconded the motion; all support
Dawn’s resignation
Dawn indicated that it was discussed and decided at the last Chamber Board of
Directors meeting that she
resigns from the DDA. Her Board members feel it is a conflict of interest if she remains
on the board. She will, however continue to attend all DDA meetings in the future.
M. Ridley suggested that we move the meetings to an earlier time so there can be
walking discussions during the meetings. NO decision was reached.
Public Comments
Adjourn
Motion to adjourn @ 9:21: D. Bodnar, Support: J. O’Donnell
Next meeting: Monday, December 19th, 2011
There are gaps in the public record. We rejoin the DDA 3 months later.
February 20, 2012
Present: Dan Nivelt, Mike Saker, Mike Ridley, Matt Whitener, Brett Lindgren, Cindy Lou Poquette, Jim
O’Donnell
Absent: Kelly Ashford, Scott Lange
Lighting: discussed getting bid from Moran Iron Works for decorative scroll work plus a tentative bid on
doing complete fabrication of light poles
Discussed necessity for electric outlets in lighting poles
New Business:
Bond issue: Mike Ridley reported that there has been concern that personal property tax will be
eliminated and nothing proposed to replace it in DDA revenues. Concern also that DDA will be
eliminated either by sunsestting or changing the tax laws.
Right now our bond counsel seems to think we can only borrow $900,000. We need to borrow $1.2-$1.4
million to complete streetscapes.
Mike R. will continue to work with USDA/RD and bond counsel to
come up with a solution.
Public comments: none
Motion to adjourn: Ridley, support Nivelt
Next meeting: March 19, 2012. 7:00 p.m. Township Hall
March 19, 2012
Present: Dan Nivelt, Mike Saker, Mike Ridley, Matt Whitener, Brett Lindgren, Cindy Lou Poquette, Kelly
Ashford, Scott Lange
Absent: Jim O’Donnell
Unfinished Business: Mike Ridley informed the committee that DDA will only be able up to $900,000
with a 20 year bond limit, not as the 1.2-1.4 million that is needed for the project.
NEMCOG working on
the $900,000 loan application with USDA for road work.
It was confirmed that storm sewers will be a
part of the sewer project, not the streetscapes.
Bridge Lights: 8 lights were ordered for the bridge (Prospect st. to River St.). Lights were picked by
Poquette and Ridley and are Bronze in color.
42 additional lights are needed from River St. to Burchfield.
New Business: Bridge Spot Lights
NDG-Northwest Design Group
NDG proposed wing wall lights to shine on bridge for boater visibility and safety. Lights would shine on the deck/dock by the river as well as bridge. Estimate for additional wing wall lights to be ??
Motion made to go ahead with wing wall lights, but if MDOT to pay balance: Poquette, second Nivelt
There is a $90,000 cap for DDA part of Bridge and with that in mind Poquette and Ridley were given
authority to approve any additional lights needed for bridge.
Public Comment: very little
Next Meeting: April 16th, 2012
Present:
Dan Nivelt, Diana Mallory, Mike Saker, Scott Lange, Matt Whitener, Cindy Poquette, Mike Ridley, There are gaps in the public record. We rejoin the DDA 5 months later.
August 20,2012
Guests: Mike Mapes, Scott Swanson and Guy Wodsworth
Absent: Brett Lindgren, Jim O’Donnell
Approval of June Minutes: No June Minutes to approve; Tabled until September Meeting
Checks written for $2432.14 Mapes Electric and checks written for lights $16,557.00 to All-Phase Electric.
Community Facilities Loan: We got the loan/1.2 Million; Mike Ridley read an email from Brett Lindgren expressing his concerns. Useful life of asphalt=15 years, so we can only afford to borrow what we can repay in 15 yrs. Time is the concern of the project and how it affects the businesses in town. Do we do it for what we can afford, or what?
Difficulty is with Consumers (utilities).
Mike Ridley went to PFC meeting in Grayling and got nowhere d/t bureaucracy, and still no commitment to the plan.
WE NEED TO KNOW THE COST and we don’t have any idea. Should we do a portion of the road, or what we can afford?
If everyone is paying for it, we need to do the project in full all at once…all or nothing.
Controversy is on the table to bury all lines of leave one side above ground. We can’t borrow to bury lines, but if they have to pay to bury one side, we should be able to pay to have the other side buried.
Cost is approximately $500-$1000 per house for buried lines. We all want to see it done but not getting an answer from the Utility Companies. Lewis likes power lines, looks/safety, none of us bought into it.
Is it possible for PIE&G to come in and give us a bid? Brian Burns, CEO of PIE&G will be contacted to attend a future meeting.
Much discussion regarding who to contact to get answers and bids. Cindy and Mike will be making some calls.
Get a copy of the Legend Contract by next meeting, and then at October meeting get some decisions made. We have to know the costs, what we are doing and get it rolling.
Street light (at the bridge) are completed, and everyone likes them. Bright and turned out very nice.
Public Comment: What are we going do if the pole are back where they should be instead of burying lines, what will happen to the rest of the street lights. Question proposed by Guy Wodsworth. DDA paying for burying lines and do it right. Can they charge electric bill customers to pay for the charges??
We don’t trust them to charge accordingly. One Million dollars is the “Quote”. We (DDA/Residents) are willing to pay for it, because we feel it will bring more business to town, which is one of the goals.
Motion to do the project all at the same time and do it correctly: Dan Nivelt, seconded by Cindy Poquete. Motion to meet every two weeks until this project “time line” is established, Mike Ridley, seconded by Diana Mallory Dan Nivelt will contact Bill Behm re: gas line contracting. We must get the loan closed by October 1st .
Many contractors will need to be contacted and in attendance at the next meeting. Next meeting will be September 10th and then September 24th, 2012. Mike Saker and Dan Nivelt will not be able to make it for the September 10th meeting. For a FORUM we need 5 in attendance.
Mike Saker is questioning whether to replace Jim O’Donnell and Brett Lindgren d/t attendance issues. Mike Ridley advised that Jim will not miss another meeting, so we should have enough for a forum.
Much discussion on the loan terms and the townships contractors (gas/electric/phone/cable). Need participation from the consumers as well.
Update on light: Banner arms, should they be on the back side of the poles?? Can be turned around but would be a lot of work. The contractor said they should be on the back side.
The 2 lights on the bridge are not working, Mike Mapes is working on that and getting new ballasts coming for them. Lights have been a time issue and a cost issue as well.
Lights shining on the bridge face are not working either, Mike Mapes will be calling for a field service agent from the manufacturer to come and take a look at them, since the sales reps don’t have any answers, per DDA request.
Scott went to the manufacturer’s website (Hydrel) and they had application instructions posted. West Michigan Lighting in Grand Rapids will be contacted.
Bills to be paid: Jim Bursey/Northern Sandblasting and Restoration $270, Tri Rivers Collision $429.38. Holophane will reimburse us for these payments per Mike Ridley. Motion to pay the local Contractors, Mike Saker seconded by Dan Nivelt, all in favor.
Motion to pay the bill to Mapes Electric for $3445.42(not including the red line items), Mike Ridley, seconded by Mike Saker. Damage to the lights was discussed; they should be cribbed next time to minimize damage. Finish warranty, Bonnie was supposed to follow up, no details at this time. Banner arm location will be confirmed.
Nominations/Election of officers (Slate): Scott Lang for Treasurer nominated by Dan Nivelt Diana Mallory for Secretary nominated by Mike Ridley Dan Nivelt nominated as Chair by Matt Whitener Cindy Poquette nominated as Vice Chair by Dan Nivelt, Cindy accepted, and Mike Ridley seconded. Roll Call Vote: yes from all in attendance.
Next meeting: September 10th Meeting adjourned: 8:26p.m.
Meeting reopened: Motion to pay these two invoices, Cindy Poquette, seconded Mike Saker. Two invoices paid, for street sweeping $425 and underground service/Tuscarora township $65. All in favor
September 10, 2012
Present: Brett Lindgren, Diana Mallory, Jim O’Donnell, Cindy Poquette, Mike Ridley
Guests: Scott Swanson, Louis Paolino, Paula Paolino, John Vance and Janet Vance
Absent: Dan Nivelt, Mike Saker, Scott Lange, Matt Whitener
Still concerns regarding getting
Consumers to do what is needed to get the streetscape going, and was advised that the only entity that
Consumers would jump for is MDOT.
Lighting update: Mike did get forms from Hollophane that they will reimburse us for paying the local
contractors for their work. 6-8 weeks expected for the reimbursement.
LIGHTS ARE ALL WORKING ON
THE BRIDGE J. The new ballasts did work. Banner arms are a concern whether they are on the correct
side of the light poles. Mike advised they are mounted correctly according to the drawings. Cindy
posed the question, is that the way we want them all the way through town?? Mike called and asked
were they actually belong and was advised that they are correct to be placed on the back side of the
pole. The Christmas wreaths are a concern, and where they will be mounted on the light poles.
Diana offered to have Dan Mallory of South Side Auto, Inc. make up a correct sized banner/flag to put up
there to see what they would look like. (Dan was contacted and advised when he had a chance would
get down there to measure to see what size the banners would be.)
Street Scape and Sewer Project timing: Mike reported that using the alleys behind the businesses
would be cost effective to run utility lines. Cindy is concerned why this is being talked about now, and
Mike advised that it has been mentioned several times in the past.
Cindy was under the impression that
if we did the projects at the same time it would save a million dollars towards the sewer project. Mike
advised in 2006 during the feasibility study that this was part of the proposal. Over the last couple of
years the concern was about tearing up Main Street to complete these two projects. So this was an
alternative option.
Pros and cons were discussed; cost effectiveness was the main concern. This is still
in the preliminary plans. Not tearing up the entire main street and doing the streetscape project on its
own schedule, was another “pro”. It would impact the business owners less if the streetscape could be
started after Labor Day.
Cindy is afraid that if we put it off it won’t get done at all. The pavement/useful
life were a concern.
Mike also addressed Scott Swanson regarding the article in the Straitsland Resorter
that was incorrect and stated that we would go to the taxpayers to collect the million dollars, the
proposal/estimate was $900,000(15 yrs.) to 1.2 million (30 yrs.), so there was a $300,000 gap, we
started discussing the estimate and somehow ended up talking about the cost of burying the utilities.
Mike advised the proposed estimate was for $2.6 million, if the projects were combined, and done at
the same time, ultimately saving a million dollars. And if it was done together that it would save a
million dollars.
More discussion was posed about the cost to business owners if the alleys we used or if
everything was constructed through Main Street. Maintenance in the future was a concern of Jim
O’Donnell’s, because of the possibility of tearing up main street for the purpose of future maintenance.
Mike discussed getting the asphalt/repaving separated from these projects also.
Business loop options
were discussed, but it is not a state trunk line. We would have to make our own signage. This had been
discussed for a dozen years.
Timing is still the issue for these projects. Mike stated we hope to have a
shovel in the ground next month for the sewer project if not by November. Spring timeline for laying
pipes etc. The final finish date is unknown.
More discussion about getting the utility companies at the
next meeting and hammer the details out with them. We need to know how much money we need and
what we are doing, but they are not playing ball.
Mike will make the calls. Mike is going to try to find
out where the contract for consumers is and what it states. State laws for hookups were discussed, and
who they could be buried by, for example licensed contractors.
Public Comment: Mike Ridley mentioned the low flying helicopters in our area and the citizen
complaints.
Next meeting: September 24th
Special Meeting October 11, 2012
October 15, 2012
Present: Brett Lindgren, Diana Mallory, Matt Whitener, Cindy Poquette, Mike Ridley, Scott Lange, Dan Nivelt
Absent: Mike Saker, Jim O’Donnell
Guests: Scott Swanson, Kathy Swanson, John Vance, Janet Vance, Bill Mapes, Josh Martin, Craig Waldron, Guy Wadsworth, Dawn Bodnar, Sherry Lincoln, Melonie Hart, Tom Hart, Craig Goddard and Hilda Goddard
Approval of September Minutes: Due to the Audit the minutes were not available, will table till next meeting in November. Approval of October 11th, 2012 Minutes: Cindy made a motion to approve these minutes, Brett seconded.
Unfinished Business: Light poles; A letter was received from Hallophane regarding the powder coat defect in the poles, which outlined options for us to choose from. Touching up, repainting, or returning…A motion was made by Matt Whitener to have the defective poles replaced, seconded by Brett Lindgren. A letter will be drafted and sent to them after we receive the refunded money for this project. $1060.00 plus $429.00 has been billed to Hallophane for the refund. Hydrel has been unresponsive to our requests and no one will return contact with us. Attempts will be made by Mike Ridley to contact Mike Jones.
Craig Waldron advised that one party should be responsible for the completion and payment of the entire project, to ensure that everything within the project goes smoothly. Dan Nivelt advised that there is an additional bill to be paid to Bill Mapes for materials and rental equipment, a total of $1460.17 that was not paid when we held the special meeting on October 11, 2012 to pay Bill Mapes for his services.
No pending updates on the street scape at this time. The Township needs to be paid for the sidewalk, decorative cap, and stone cap. The total for this was $26,330.00. Cindy motioned to pay the bill, Scott Lange seconded. Check #1049 was written to make this payment.
New Business: Josh Martin was in attendance for discussion of where the lines will go, how much different options may cost etc. He advised that underground cost are very high and may not be an option for this project because of the cost. It is very labor intensive and simply costs more to do than to replace the poles and upgrading the lines to place them in places that were aesthetically pleasing for the streetscape project.
MUCH DISCUSSION.
Consumers will pay to move poles that are “in the way” of the project. “Billable” options are a concern. We have to do it a certain way to avoid changes which causes the whole project to become “billable” and in effect cause an issue with our budget.
MUCH DISCUSSION REGARDING COSTS, AND NONBILLABLE COSTS, to the project and to the consumer/business owner.
Josh advised that we complete steps for the future of completing total underground service for a future project. This would relieve a huge expense to the project now, yet provide a benefit to the project in the future. He advised to meet with a designer and work with us on options/costs. Concerns were expressed that we get the poles off the road as far as possible; Josh advised as long as there were no code violations we could put them where they are most concealed and functional.
Mike asked if GILES could provide a proposed estimate for a few different options, so the DDA can choose what design we like and can afford to do for this project. We need ESTIMATES to proceed.
Cindy expressed concerns on how other communities are able to bury their lines and we can’t afford it. How did they get it done? Josh advised he doesn’t know, possibly grants. Concerns about what side of the road poles would be, and how many cross overs etc.
MUCH DISCUSSION.
Placement of transformers was discussed by Josh, after concerns of costs and placement of poles was questioned by Brett. The lines will be “replaced and cleaned up” to beautify the town to accomplish the goal of the streetscape project. Again, options and estimates have to be provided for the board to make a decision regarding the budget and completing this project. How much can we do with what we can borrow? We need that information.
Diana commented how nice Onaway looks after their beautification project was completed and they still have poles and overhead wires, they are just strategically placed for optimal aesthetics. Josh was thanked for his time and knowledge on this subject.
Public Comment: Paula wanted to know of this is going to COST her anything and if she is in the DDA district. Dan Nivelt advised Paula’s Café is part of the district as well as Dan’s Auto Repair and that this streetscape project will not cost her anything. Guy commented that the initial goal for the beautification was to be burying the lines for this streetscape project. The board advised it was the goal but the commitment was not made due to the costs involved with burying the lines completely. We are not able to borrow that kind of money to bury the lines.
The streetscape project will be completed whether we bury lines or not. This will be an ongoing project. Hopefully this project will be done this coming Spring. Next meeting: November 12th, 2012.
Present: Brett Lindgren, Diana Mallory, Cindy Poquette, Scott Lange, Dan Nivelt, Jim O’Donnell, Mike
Saker
Absent: Mike Ridley
Guests: 11 guests present
Approval of the Agenda: Motion was made by Diana Mallory to approve the agenda for tonight’s meeting and seconded by Mike Saker.
Dan advised that all Agenda items will be tabled until December’s Meeting.
Mike Saker motioned to pay the $8500 to cover the additional design services associated with including the street lighting in the South Straits Highway reconstruction project which is currently being designed and prepared for bidding and construction, Cindy supported, all in favor.
Craig also informed us that Task Force Money ($300,000.00) may be available for the Street Scape Project. He attended the meetings and collected information and it has been put on their agenda to review.
No new business.
Next meeting: December 3th, 2012
There is a gap in the public record. We rejoin the DDA on October 11th. Was there a September 24, 2012 meeting?
Special Meeting October 11, 2012
Present: Dan Nivelt, Brett Lindgren, Diana Mallory, Jim O’Donnell, Cindy Poquette, Mike Saker and Scott
Lange
Guests: Scott Swanson, Louis Paolino, Paula Paolino, Mr. & Mrs. Vance and Art Doty
Bill to pay: Bill Mapes Electrical bill was reviewed by Dan Nivelt to pay the bill of $4490.00 for 170
hours Check # 1047. Motion has been made by Jim O’Donnell to pay the bill and seconded by Mike
Saker.
Bill also provided us with a total that will be billed back to Hallophane for $1220 plus $550 (Hydra) for
the labor.
Motion to adjourn at 7:16 p.m. was made by Mike Saker and seconded by Jim O’Donnell.
Next meeting: October 15th
October 15, 2012
Present: Brett Lindgren, Diana Mallory, Matt Whitener, Cindy Poquette, Mike Ridley, Scott Lange, Dan Nivelt
Absent: Mike Saker, Jim O’Donnell
Guests: Scott Swanson, Kathy Swanson, John Vance, Janet Vance, Bill Mapes, Josh Martin, Craig Waldron, Guy Wadsworth, Dawn Bodnar, Sherry Lincoln, Melonie Hart, Tom Hart, Craig Goddard and Hilda Goddard
Approval of September Minutes: Due to the Audit the minutes were not available, will table till next meeting in November. Approval of October 11th, 2012 Minutes: Cindy made a motion to approve these minutes, Brett seconded.
Unfinished Business: Light poles; A letter was received from Hallophane regarding the powder coat defect in the poles, which outlined options for us to choose from. Touching up, repainting, or returning…A motion was made by Matt Whitener to have the defective poles replaced, seconded by Brett Lindgren. A letter will be drafted and sent to them after we receive the refunded money for this project. $1060.00 plus $429.00 has been billed to Hallophane for the refund. Hydrel has been unresponsive to our requests and no one will return contact with us. Attempts will be made by Mike Ridley to contact Mike Jones.
Craig Waldron advised that one party should be responsible for the completion and payment of the entire project, to ensure that everything within the project goes smoothly. Dan Nivelt advised that there is an additional bill to be paid to Bill Mapes for materials and rental equipment, a total of $1460.17 that was not paid when we held the special meeting on October 11, 2012 to pay Bill Mapes for his services.
No pending updates on the street scape at this time. The Township needs to be paid for the sidewalk, decorative cap, and stone cap. The total for this was $26,330.00. Cindy motioned to pay the bill, Scott Lange seconded. Check #1049 was written to make this payment.
New Business: Josh Martin was in attendance for discussion of where the lines will go, how much different options may cost etc. He advised that underground cost are very high and may not be an option for this project because of the cost. It is very labor intensive and simply costs more to do than to replace the poles and upgrading the lines to place them in places that were aesthetically pleasing for the streetscape project.
MUCH DISCUSSION.
Consumers will pay to move poles that are “in the way” of the project. “Billable” options are a concern. We have to do it a certain way to avoid changes which causes the whole project to become “billable” and in effect cause an issue with our budget.
MUCH DISCUSSION REGARDING COSTS, AND NONBILLABLE COSTS, to the project and to the consumer/business owner.
Josh advised that we complete steps for the future of completing total underground service for a future project. This would relieve a huge expense to the project now, yet provide a benefit to the project in the future. He advised to meet with a designer and work with us on options/costs. Concerns were expressed that we get the poles off the road as far as possible; Josh advised as long as there were no code violations we could put them where they are most concealed and functional.
Mike asked if GILES could provide a proposed estimate for a few different options, so the DDA can choose what design we like and can afford to do for this project. We need ESTIMATES to proceed.
Cindy expressed concerns on how other communities are able to bury their lines and we can’t afford it. How did they get it done? Josh advised he doesn’t know, possibly grants. Concerns about what side of the road poles would be, and how many cross overs etc.
MUCH DISCUSSION.
Placement of transformers was discussed by Josh, after concerns of costs and placement of poles was questioned by Brett. The lines will be “replaced and cleaned up” to beautify the town to accomplish the goal of the streetscape project. Again, options and estimates have to be provided for the board to make a decision regarding the budget and completing this project. How much can we do with what we can borrow? We need that information.
Diana commented how nice Onaway looks after their beautification project was completed and they still have poles and overhead wires, they are just strategically placed for optimal aesthetics. Josh was thanked for his time and knowledge on this subject.
Public Comment: Paula wanted to know of this is going to COST her anything and if she is in the DDA district. Dan Nivelt advised Paula’s Café is part of the district as well as Dan’s Auto Repair and that this streetscape project will not cost her anything. Guy commented that the initial goal for the beautification was to be burying the lines for this streetscape project. The board advised it was the goal but the commitment was not made due to the costs involved with burying the lines completely. We are not able to borrow that kind of money to bury the lines.
The streetscape project will be completed whether we bury lines or not. This will be an ongoing project. Hopefully this project will be done this coming Spring. Next meeting: November 12th, 2012.
November 12, 2012
Absent: Mike Ridley
Guests: 11 guests present
Approval of the Agenda: Motion was made by Diana Mallory to approve the agenda for tonight’s meeting and seconded by Mike Saker.
Dan advised that all Agenda items will be tabled until December’s Meeting.
Mike Saker motioned to pay the $8500 to cover the additional design services associated with including the street lighting in the South Straits Highway reconstruction project which is currently being designed and prepared for bidding and construction, Cindy supported, all in favor.
Craig also informed us that Task Force Money ($300,000.00) may be available for the Street Scape Project. He attended the meetings and collected information and it has been put on their agenda to review.
No new business.
Next meeting: December 3th, 2012
There is no public record of a December 3, 2012 meeting.
We rejoin the DDA on December 17th.
December 17, 2012
Present: Brett Lindgren, Cindy Poquette, Dan Nivelt, Mike Saker, Mike Ridley, Matt Whitener
Absent: Diana Mallory, Scott Lange, Jim O’Donnell
Guests: ?
Approval/Amended Minutes:
September Minutes are not present-not approved, table till January.
October Minutes have been approved at the last meeting.
November minutes amended by Cindy, some name corrections. I did correct Brett’s email that I had
from Mike, so he should be getting emails now. I, Diana Mallory do apologize for the errors. November
minutes were approved by Brett and seconded by Mike.
$360 was
paid (first installment) for the street lights and a balance of $81.40.
Cindy made an editorial comment on the Sewer Meeting regarding being offended by discussions that
have taken place at meetings regarding the streetscape without the DDA present, which is funding the
project.
The solution recommended was that Gourdie-Frasier needs to be in attendance at a future
meeting and information shared with the DDA.
New business:
We have not heard from Hydrel, but received the refund from Hallophane of $1759.38. Did also get a
letter from Hallophane about the light poles that are up and defective, they are suggesting 3 different
options for repairs. (See letter for details)
Cindy wants to see if they will supply the 8 poles and we pay for the ones that are already up to be
repainted, that would be acceptable to her.
Concerns were discussed at length regarding the constant
maintenance on these “repaired” poles. Dan suggested sending a letter to them stating just that. There
was much discussion on how to proceed. We don’t feel that we should pay for these 8 poles. There was
much more discussion about suppliers and contractors to provide these poles and setting them.
Mike Ridley suggested mailing a letter to Dave Smith to see what his response will be.
Much Discussion.
Motion was made by Brett to send the letter to Hallophane replace the “complete bad package” with
installation at no charge. Mike seconded. All in favor.
Public comment was made, unknown guest. Lights should be similar throughout town as well to match
the lights already on the bridge.
Updates on the Streetscape:
Cindy was surprised that the Township Board voted to approve Gleason Vandenbrink (sic) because we had
already done it and by law she wants us to be aware that we can make an entry in to contracts
necessary to the exercise of our powers and performance of our duties.
Much Discussion regarding the
DDA’s responsibility and that we did nothing wrong.
The DDA would like to see a Gourdie-Frasier representative at our next meeting. Many of us felt Craig
knew more about what was happening than the DDA did.
Public Comment made by an unknown guest, regarding cross overs by Josh (Consumer Rep) etc.
Much
discussion regarding drawings and costs of moving poles etc.
Mike advised he will contact Josh in the
morning.
Cindy will call the Phone Company (Ollette) to request they attend the next meeting.
Dan Nivelt will be the liaison with Brian Bowles from CCRC/MDOT regarding the task force money.
Public comment was mad by an unknown, regarding concerns on if we will have trouble with GourdieFrasier
in the future on this project as the Primary Engineers.
Also concerns on lack of brightness of the
bridge lighting and future lighting with the hood on the current lights for the businesses. This is a
hallophane issue, not a Gourdie-Frasier concern.
Another question on if in 2010 the DDA was asked to pay a $4000 bill
to Gordie-Frasier, was that study paid for? The Township Board paid it per Mike Ridley.
Also did the
DDA have a say in if the streetscape was severed from the sewer project? I would guess endorsement is
the concern of the sewer project. No defined answer.
Next meeting: January 21, 2013
January 17, 2013
Present: Brett Lindgren, Cindy Poquette, Dan Nivelt, Mike Ridley, Scott Lange, Jim O’Donnell , Diana
Mallory
Absent: Mike Saker, Matt Whitener
Guests: 7
A deposit was also made for the reimbursement of the cost of
the bridge lights for $1759.39.
Updates on the Streetscape: Cindy did talk to Ron Lett, they need a work order to proceed with the
cost estimate. It will be a $10,000 minimum to move poles. They would have to do a study to see
where the lines would run, d/t the possibility of producing an “echo”, which we would want to avoid. A
meeting will be attended by Dan and Mike Ridley. A cost of $300-700 will be charged for the
engineering cost of the field study, to develop the cost estimate. Mike Ridley motioned, and Cindy
Poquette supported to pay for the field study.
Craig Waldron spoke with the CCRC to see if we could get assistance via the Trust Fund to assist in this
project. The approval to contribute $299,500 was made to apply to the Streetscape Project. Dan Nivelt
personally thanks Craig Waldron for all of his efforts.
Brian was in attendance to speak to us about the money that has been donated from the Task Force for
the 2013 fiscal year. There was much discussion as to how the process will go, and how slow it may be.
County Engineers, Kathy Bunker and Mike Roper estimate July/August as our start bidding date for this
project.
We do have time to continue to save money to help in other areas of this project, ie: burying
utility lines etc. Angle parking was discussed as to whether this was going to be implemented.
Brian
said that it is up to the DDA to make the choice of which style to adopt. We would pick the option which
would be the safest for pedestrians and for the flow of traffic. Curbing could be designed to access
either option for parking. Once plans are drawn up, Brian will provide them to the DDA to decide what
we want and what changes need to be implemented.
Cindy had a question as to preparing to plans to
have the “option” to bury lines for future projects. Brian advised that the option to do so will be
implemented into the plans.
Mike
voiced the tremendous amount of repair activity in Tuscarora Township compared to other surrounding
townships. The “Cloud System” should be available to Cheboygan County residents by April 2013.
Dan advised he would be available to meet with Ron Lett as needed.
New Business: Mike Ridley was made reference to a long term schedule for future meeting with a busy
summer ahead of us all that are on the board and business owners. We will be putting it on the agenda
to review a schedule for the summer meeting months.
Public Comment: A question was asked if the sewer and streetscape project have been officially
severed…and the board advised yes they have. Mike Ridley and Brian advised the reason why is to be
able to use the federal aid, the projects have to be separate, as well as having the street completely
destroyed while the project is being completed.
Next meeting: February Meeting Cancelled, next meeting will be on March 18, 2013.
Excerpt from above document -"Streetscape Update: Funds need to he allocated by September (end of S0M fiscal year). Consumers Power cost higher than ATT on relocating utility poles . Need to coordinate utilities to get idea on pole placement.
Mlke will cell Josh Martln (Consumers) and Ron Oulette (ATT).
March 18, 2013
New Absentee Secretary?
Call to order at 7:08
Roll Call: Diana Mallory and Mike Ridley absent, all others present.
Streetscape: Working on incorporating the $300,000 grant into the program...hope to have a
walk-thru with AT&T by next DDA meeting.
Scott also presented
the start of a bridge expense report and asked if he should continue with the format, everyone
agreed so Scott will have it completed for next meeting.
Motion to Adjourn: Mike S, 2nd: Jim...all favor...Adjourn @ 7:31
Respectfully submitted,
Diana Mallory
There is no public record of April, 2013 DDA meeting.
May 20, 2013
Present: Mike Saker, Cindy Poquette, Dan Nivelt, Diana Mallory, Brett Lindgren, Matt Whitener, Mike
Ridley
Absent: Scott Lange and Jim O’Donnell
Guests: Donnie and Shelly Patton, Mr. and Mrs. Vance and Paula from Paula’s Cafe
Approval/Amended Minutes:
April 2013 Meeting Minutes were approved, Mike Ridley made the motion and Mike Saker seconded the
motion.
Updates on the Streetscape: A repair man will be coming in from the electric company to repair and
repaint the light poles. DDA advised that the first 3 weeks of June is the best time to do these repairs.
The number of remaining poles needed is estimated at 32.
There is also cracks, peeling and fading paint and the veneer (skim coat) is falling off of the bridge
already. The fiberboard is also starting to fall out as well. There are no structural issues at this time.
AT&T sent back the check that they requested they have before preparing the cost estimate. They said
that prepayment is not necessary this time.
Dan still has not heard back from the County regarding the
grand (sic) money that we were allocated. They are still in the process of getting permits etc.
We have to
get things finalized by September for the streetscape, Dan Nivelt will make a call to get a hold of Carol at
AT&T to get a time frame.
DDA Terms for Mike Saker and
Dan Nivelt are up, and both advised they would stay on the DDA Board for another term, which is 3
years. Matt Whitener motioned to approve this motion and Diana Mallory supported, all in favor. Jim
and Scott will be approached on attendance concerns.
Public Comment: Don and Shelly Patton advised they do not want their son’s Memorial moved from its
existing location if at all possible, due to the possibility the stone being broken. Dan advised that they
would need to meet with the Marina Park Advisors to get a determination.
Next meeting: June 17, 2013
June 17, 2013-Courtesy Awakon Lending Center
Mlke will cell Josh Martln (Consumers) and Ron Oulette (ATT).
There is no public record of a July, 2012 meeting.
We rejoin the DDA on August 12, 2013
August 12, 2013
Present: Mike Saker, Cindy Poquette, Dan Nivelt, Diana Mallory, Scott Lange and Jim O’Donnell, Brett
Lindgren, Matt Whitener, Mike Ridley
Absent: N/A
Guests: 7 in attendance
3 bills are scheduled to be paid; two are from Gordie Frazier, one dated for July 29th for $390 for
additional plans sent to MDOT for engineering design service for MDOT for lighting of the streetscape
project to include analysis for angle parking, lighting specifications and special provisions.
The other is
for $2343.45 for additional Streetscape plans.
July 2013 Meeting Minutes and Financial Report were approved,
Updates on the Streetscape: If we accept the $300,000 grant, MDOT will not allow us to have reversed
in/angled parking. This will decrease the number of parking spots by 40 in the downtown area. We
need to make a decision whether we are going to accept the money or not.
Dan talked with Consumers
and one option would be to leave the poles where they are that would be no cost to us. That is per
CONSUMERS.
The second option is to re-arrange the poles to the back of the buildings if we had
easements, and that project would cost $400,000 to $500,000 with Consumers alone, that is not
including costs from Charter. Some poles are owned by Consumers and some by Charter. AT & T would
not give a bid. Details are sketchy to what is covered in this amount given by Consumers. They are just
throwing in numbers and not providing details as to what is included in those prices.
MDOT did not
accept our drawings which were designed per their recommendation, even if we accept the $300,000 it
is too late for this year, we have to reapply for this project next year. We were NOT aware of this
deadline until Dan Nivelt was told about it today before this DDA meeting.
No one contacted the DDA
to impress a deadline for this project. Dan’s suggestion would be to get Josh Martin and Jeff Allarue
together to look at the plans and get firm numbers on the cost of our options.
The power line options
are not on the prints. Dan was told per Josh Martin that the sewer is not an easement for the power
poles. If we tell them what we want in our community for this streetscape project we will be
responsible for the entire bill.
If we accept the grant money, we will be regulated by these companies to
do as they wish for our streetscape project. If we do not accept the grant money, the DDA feels it will
be an advantage to go to J. Ranck Electric, Inc. in Mt. Pleasant and get a bid on burying/rearranging
options for the power lines and poles.
A few DDA members are afraid to give up the task force money,
but would it be worth it to get our project done to the community’s specifications. There was much
discussion on pro’s and con’s regarding accepting or rejecting the task force money.
Cindy made a
motion to for the DDA Chair to go ahead and get a price from Ranck to put the conduit in to bury power
lines, and Dan Nivelt added that he would like to get a meeting with Josh Martin, Ron Lett and possibly
Jeff Allarue and Carl Swifner to see if we can get prices from them as well on what WE want to do. Diana
supported the motion, all are in support.
Dan will also see if the other companies can bury their lines as
well.
The DDA would like to start a bidding war to stop getting these ridiculous numbers and look at
getting Presque Isle involved as well, but they do not own the franchise in our area.
We still believe we
will get a reasonable estimate from Ranck. Another option, per Mike Ridley, was to look at the cost
option of not burying lines and using trees etc. to camouflage the lines on one side of the road, like in
Harbor Springs.
Dan will present Ranck with our drawings for them to determine the bid. Perhaps
Ranck would come to our next meeting to present their options and costs for this project. Dan advised
that Ranck may be interested in doing this entire project. He will follow up accordingly.
New Business: Diana requested June minutes; Mike Ridley will get them to me tonight.
Public Comment: A point was brought to our attention, to push the streetscape project through,
whether we accept the task force money or not, or this project will not happen. (Sally Snider)
Dave
Driscoll also voiced his concerns about once this is done, it should provide ample parking and sidewalks
for visitors to enjoy and be able to maneuver through town in a safe manner. Next meeting: September 16, 2013
September 16, 2013
Present: Mike Saker, Cindy Poquette, Dan Nivelt, Diana Mallory, Brett Lindgren, Mike Ridley
Absent: Scott Lange, Matt Whitener, Jim O’Donnell
Guests: Many in attendance
2 bills are scheduled to be paid from Gordie Frazier, one for $1258.50 for CAD Design and drawings. The
other is for $1000.00 which is the final cost/payment for the bid process ($5000.00). The motion to pay
these two bills was made by Diana Mallory and supported by Mike Saker.
The August, 2013 Meeting Minutes were approved; Diana Mallory made the motion and Brett Lindgren
supported the motion.
Update on the Streetscape: Mike and Dan met with Martin and Litzner (Consumers Power) and they
advised that they would have an estimate on putting all poles to the East side of the roadway but Dan
Nivelt has not received it yet. Dan advised that they said they will have it completed before our next
meeting.
The estimate will consist of two options, one being the poles all on the East side of the road.
AT & T (Jeff Allerod) advised that they would piggy back on these poles (on the East side of the road)
with their lines and that it would be no cost to us to do so under the improvement of the street. They
will not guarantee this until they receive a final drawing of the said design.
Ranck advised that their
estimate would be too expensive to even bid the entire project for the underground option. Dan says
that if the Consumers estimate is reasonable for poles to be all on the East side that would be our best
option at this point. We have not committed to anything so once we get the estimate we can discuss it
at our next meeting.
Dan hopes that our start time would be the spring of 2014.
Public Comment: Public comment was interjected during the update on the streetscape project
concerning width for traffic right of way through town to consider a bike path.
Mike Ridley advised that
there are three different right of way options allotted for traffic.
Kathy Swanson voiced concerns and
stated exactly what the engineers are allocating for this right of way and obviously was not happy with
the engineering plans, yet continued to blame this choice on the DDA for making it unfriendly to bike
traffic because the engineers did not allow for that demographic in the plans. Kathy wants to know why
this was designed to be so unfriendly to bike traffic. Dan advised that we have a bike/recreational path
that travels through Indian River, and no concerns were brought up at public forum regarding a bike
right of way on Old 27.
She advised that “we” are supposed to be enhancing the “downtown area”,
which completely contradicts her additional concern with Terry Vouck’s property south of town just to
the North of Pat and Gary’s II, which is not even in the area of the streetscape project improvements.
Mike Saker made this point clear that her property is not even in this area where the streetscape project
is being implemented.
Kathy also voiced that the “back in angled parking” prohibits safe bike travel
through the downtown area, but as we are all aware that attend the DDA meetings, that design has
been taken off the table at this time and parallel parking is the only option that we are considering at
this point. This would be evident to her if she had been in attendance on a regular basis to the public
DDA meetings. She implies that the DDA is to blame for making bike traffic unfriendly and that back in
angle parking is more important to the DDA than bike traffic access. Cindy advised that at one time
there was a bike path integrated into the design. Dan advised that a public hearing was held and this
concern was never brought up by Kathy Swanson or anyone else.
I advised that this was the first time I
have heard of any concerns about a bike path and I have been on the DDA for 13 months. Dan Nivelt
agreed with me as well, and he has been on the board for 3 years. Kathy continued to stray from the
bike path issue to concerns that discussions were a constant source of frustration for her while she was
on the DDA and made accusations of “discussions going on outside of these public meetings”. She then
insisted on making it clear, “in public”, that meetings like this were happening when she was on the DDA
Board. Dan asked her if she was accusing the DDA of having private meetings. Her reply was vague.
Mike Saker addressed her and stated she had a chance to make a difference when she was on the DDA
and she quit. Dan advised he would check into what our limits are for the traffic right of ways and
report back at the next meeting with his findings. Kathy Swanson continued by saying that the
engineers aren’t very good engineers either.
Swanson then jumped in with another question regarding
the DDA applying for a USDA RD Loan. Dan Nivelt advised he has no knowledge of applying for any such
loan. Swanson stated she has two emails from “Valerie” regarding a loan. Dan Nivelt pulled the
document from the USDA and read it to the forum: “This letter is not to be considered as a loan
approval or representation of the availability of funds, the document must be completed on the basis of
a loan not to exceed 12001.” Dan advised we have discussed the possibility of a loan and that Mike
Ridley has been asked to do some research on how much we could borrow IF it is something we may
need in the future for this project.
The only reason we would ask for a loan is to use that money to
complete the project and pay off the loan with the next years recaptured money. Getting a loan is not
something that is in this plan, but may be an option, anything is possible. We do also have the option of
proposing/levying a millage but we are not going to do that, per Dan Nivelt.
Next meeting: October 21, 2013
Present: Mike Saker, Dan Nivelt, Diana Mallory, Brett Lindgren, Mike Ridley, Scott Lange, Matt Whitener, and Jeff Mann
Absent: Cindy Poquette and Jim O’Donnell
Guests: Roger Jacobs
SPECIAL MEETING TO PAY OUTSTANDING BILLS: Flies & VandenBrink Engineering, Inc.: $51,581.33 is outstanding. Scott Lange did verify that two of the three invoices HAVE been paid with check #1062 totaling $17,648.18: Invoice #36501 for $4,648.18 and Invoice #36524 for $13,000.00 have been paid.
The bill for the Bridge Improvements was also paid in the amount of $21,376.00 to Cheboygan County Road Commission.
NOTE: Funds will have to be transferred from savings to checking to pay this bill. The Invoice #36806 for $33,933.15 will be the only payment disbursed.
Public Comment: NONE Next meeting: March 18, 2014
October 21, 2013
Present: Mike Saker, Cindy Poquette, Dan Nivelt, Diana Mallory, Brett Lindgren, Mike Ridley, Jim
O’Donnell, Scott Lange.
Absent: Matt Whitener.
Guests: Many in attendance.
1. Cass Casuchi has curb cut concerns at the entrance of his property.
2. A letter from Kathy Swanson, to all DDA Board Members, requesting answers to a list of
questions pertaining to the Streetscape design. (A copy of the letter is attached in this email).
Updates on the Streetscape Project:
Cass Casuchi voiced his concern regarding the lack of curb cuts in
front of his property at the old car wash location next to the lighting store. 225 feet will be reduced to
15 feet of accessibility to his business property. He is in the process of reconstruction/remodeling of the
building.
Chairman, Dan Nivelt, will take his requests to the engineers to determine a course of action
to meet his needs for parking and accessibility. Cass will be contacted by mail or phone in regards to a
possible solution to his concerns.
Focus from this matter veered to the public bringing up the parking issues in town along with complaints
of the back in/head out angle parking design.
At this point, the public became argumentative and the
Chairman had to pound on the table to quiet the forum and get back on track to the subject of the
subject at hand. Cindy advised that this was the safest option and maximizes the number of parking
spaces to be added and research supports this determination. Cindy also advised that if you went to a
small community, she herself, would not drive its backstreets looking for a parking spot, she would, like
any other visitor look for a parking spot on main-street.
Mike Saker advised because of the current
parking issues our town has, it has been difficult to impossible to bring more businesses to Indian River.
The example of the prospective Pizza Place North of Pat and Gary’s made his point valid.
The question
of a millage was brought up yet again regarding funding this project. The DDA does not plan to seek for
a millage to assist with the payment for this project. Giles Litchner was unable to attend tonight’s
meeting. He advised that his estimate will be to the Chairman tomorrow, and will be presented at the
next meeting if they are received.
Kathy Swanson requests that the letter be addressed in a reasonable time frame to allow the DDA to
meet with the appropriate experts to answer the questions thoroughly and correctly.
Dan Nivelt
advised that there will be a special meeting scheduled (TBA) with the board members as well as the
engineers needed to complete this task.
Kathy continued to discuss her opinions for all to hear. All
opinions will be addressed, but ultimately the safest design plan will prevail. This will not make
EVERYONE happy, but we are committed to this project for Indian River’s FUTURE regarding safety and
maximizing parking which are the ultimate goals.
Cindy thought it may be a good idea if the board
members that received this letter attempt to answer them to the best of their knowledge and possibly
set up a meeting to answer those questions that we DON’T know the answers to. Many DDA members
said that they would not have the expertise or knowledge to do so correctly.
A copy of the letter will be
sent to those engineers in question for them to review and answer the questions in Kathy’s letter. A
motion was made by the Chairman to set a meeting date once these steps have been completed to
review and answer Kathy’s questions proposed in her letter.
Public Comment: A question was asked of the board: “How do you feel about the project as it is
proposed now?” Dan advised as long as it goes in and it meets specifications for odors and everything
else that has to go in, he doesn’t have a problem with it, but also advised he does not speak for the
members of the DDA Board.
Mike Saker asked this same attendee if she has walked through town lately
and she advised “absolutely, I walked through just the other day” and he asked if she smelled any odors
and she stated “nope” and he said you are wrong then you didn’t walk through town.
She accused
Mike of calling her a liar, and he replied I DID NOT call you a liar, I just said you were wrong! At this
point the Chair had to take control of the meeting.
The board is willing to work with issues that need attention pertaining to the business
owners needs when it comes to the streetscape project.
Next meeting: November 2013-Date TBA
December 16, 2013-Excerpt from typed minutes-C Poquette
Present:
Mike Saker, Cindy Lou Poquette, Dan Nivelt, Mike Ridley, Scott Lange, Matt Whitener
Absent
: Diana Mallory, Brett Lindgren
Minutes : Minutes to the October 21, 2013
meeting motioned for approval by Mike Saker;
second by Mike Ridley. Unanimous approval
Streetscape : The Chairman is meeting with
Ranck regarding the cost of
underground conduit installation. He will do a walk through downtown with them and look at street lights, etc.
Initial cost given as $25.00 a
foot for electrical if it has to be bored.
Reported that the situation with
Cass is that cut-outs are 30 foot on commercial property. Mike Ridley has received a new estimate for asphalt from Mike
Roper/Brian Boals...$62.00 a ton.
Comments from the public : Kathy Swanson
seeking assurance from DDA &
Country Road Commission regarding safety of reverse angle parking (medified parallel parking) along Highway 27
through downtown. She suggested we pursue
offstreet parking instead.
The DDA has received a further bill from
Cheboygan County Road Commission for bridge work
over the Indian River. This includes veneer, caps, sidewalk, etc. The bill in in the amount of $30,006.95 and dated 8/26/13. Discussion was tabled until we can
look at all charges and all payments,
seeing as we thought we had paid for everything more than a year ago. Motion by
Cindy Lou Poquette and seconded by "The Mikes."
Motion to adjourn at 8:00
PM by Mike Ridley ; second by Matt Whitener.
There is no public record of a January 2014 meeting.
January minutes were approved in March 2014
We rejoin the DDA on February 19, 2014
Special Meeting
February 19, 2014
1:00pm
Present: Mike Saker, Dan Nivelt, Diana Mallory, Brett Lindgren, Mike Ridley, Scott Lange, Matt Whitener, and Jeff Mann
Absent: Cindy Poquette and Jim O’Donnell
Guests: Roger Jacobs
SPECIAL MEETING TO PAY OUTSTANDING BILLS: Flies & VandenBrink Engineering, Inc.: $51,581.33 is outstanding. Scott Lange did verify that two of the three invoices HAVE been paid with check #1062 totaling $17,648.18: Invoice #36501 for $4,648.18 and Invoice #36524 for $13,000.00 have been paid.
The bill for the Bridge Improvements was also paid in the amount of $21,376.00 to Cheboygan County Road Commission.
NOTE: Funds will have to be transferred from savings to checking to pay this bill. The Invoice #36806 for $33,933.15 will be the only payment disbursed.
Public Comment: NONE Next meeting: March 18, 2014
March 17, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley and Scott Lange
Absent: Brett Lindgren, Mike Saker, Jim O’Donnell, Matt Whitner, and Jeff Mann
Guests: Patti O’Donnell, MDOT and Sally Snider
Approval of today’s Agenda: Two additions have been made to the Agenda for today by Chairman Dan
Nivelt and are as follows: Patti O’Donnell will be speaking about the possibility of a Grant for the
“Streetscape Project”.
Sally Snider will be presenting information and concerns regarding the Trail Head
under “New Business”. Mike Ridley motioned to approve the Amended Agenda and Diana Mallory
supported.
Approval of the January Minutes: Mike Ridley motioned for the approval and Diana Mallory supported.
Approval of the February Special Meeting Minutes: Diana Mallory made the motion to approve and
Scott Lange was in support.
UNFINISHED BUSINESS:
Update on the Streetscape w/ special guest Patti O’Donnell, MDOT:
Patti disbursed TAP flyers and
discussed in detail the grant options. The TAP (Transportation Alternative Program) program was
discussed also. All the information discussed is covered in the flyer. See flyer for competitive and
eligible details.
A letter of interest will be drawn up by April 7th. Applications are online now for the
MDOT Grant System. She advised to get “letters of commitment” from our partners as soon as possible.
Mike Ridley has questions on what was covered by the Grants, and what the MAX is.
Mike advised we
will have a bond for this project of 1 Million, would that be our match money? She advised yes, we
would not have to itemize.
The “streetscape project” is all eligible. No plans are covered. Plans should
be turned in with the application. Mike will contact Alex ??? to get an idea of what we need to do first
and the time frame we are dealing with.
Dan and Mike met with CCRC and they seem to be in approval of the reverse angle parking, and they did
discuss plowing options for the winter months. Greg and Kathy would prefer to go to a 12 foot traffic
lane. This will provide more room for snow removal.
This would not allow room to put a bike path in
the design. We would need 4 feet on each side. Cindy questioned if we could just insert it on one side
along with the reverse angle parking.
It costs $20,000 more to go from parallel parking to reverse angle
parking without the bike paths.
We will gain 30 parking spots for this cost, which covers the asphalt.
There is a concern that the wider the right of way the higher the concern for cars traveling at a higher
rate of speed.
The one sided bike path with be reviewed with CCRC per Mike Ridley. Dan advised there
have never been bike paths in the streetscape designs. There was much discussion on spacing and the
design as it stands. Cindy was wondering if we could build the extra cost for the bike paths into the
Grant Application for TAP.
Sally Snider has voiced concerns for losing parking spaces at the trail head, if
we are going to add the bike paths. The cost would be significant to have the new design drawn up.
There are bike stations where needed at the trail head, maybe we need a few more strategically located
to access the trail head throughout town; Possibly at Martha Street and Cressy Street. Another concern
is that if bike paths are implemented, there is no bike path once you cross the Indian River Bridge.
Dan and Mike also discussed the bill for the lights that will be erected for this project.
Cost of pavement
was discussed as well, referring to Kathy Bunkers email dated 1/30/14.
Drawings will be submitted as is
for the TAP Grant. Dan will contact Alex and a special meeting may be required d/t our time frame for
this grant.
Dan found out that 3 light poles will be donated by the Parks Commission, but Dan
must contact the MDOT office in Gaylord to get that approved, per Patti O’Donnell.
NEW BUSINESS:
Trail Head (Sally Snider): Sally is here to make sure everyone is onboard for this project. The Trust
Fund Trail Head Grant’s Deadline is October 1st, 2014. If we can get them a plan and a date on
completion we think we can get a short term extension. The matching funds from the DNR also expire
at the same time, and Sally will go back to them to make sure those will still be available. The optimistic
start date is Labor Day. Dan says IF we approve a plan, we would like to get an estimate on the
construction for the trail head area and do that first to alleviate the timeline. CCRC was on board with
that idea. Sally will contact Brian with this idea as well and get an Estimate.
Public Comment: Sally Snider made the announcement to the quorum that the DDA was doing an
OUTSTANDING JOB!! Next meeting: Monday April 21, 2014
There is no public record of an April 2014 meeting.
We rejoin the DDA on May 19, 2014 meeting
May 19, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren and Mike Saker
Absent: Scott Lange, Matt Whitener, and Jeff Mann
Chair Dan Nivelt stated as a reminder that next meeting we will be looking at replacing 4 officers,
Scott, Diana, Cindy and Dan.
Cindy advised we have an additional bill from the CCRC to review for payment of $19,059.08. She did
request a spreadsheet with details itemized for the DDA to review.
A Motion to table paying this bill,
pending itemization made by Dan Nivelt, all are in agreement.
UNFINISHED BUSINESS: Update on the Streetscape: Dan did get an estimate on sidewalks, $70-80K to complete, which puts us
in the $640K range, not including infrastructure or drainage etc…$1.2-$1.3 Million is the estimated initial
cost.
Mike Ridley advised he talked to USDA for community facility loan; we would have to go to our
auditors for advice on expected life on this construction. Dan will contact this person for further
instruction.
Gina speaks on the trail head project and advised Brian Boles will be here on the 29th of May to provide
drawings. Anticipated start date will be after Labor Day to minimize wear and tear to the plantings. We
are also looking at implementing the partial streetscape project in this area when this project begins.
Dan and the DDA wants to finish this section to provide a taste of what this project will look like and
function as, for the public to see what an asset this design will be to the streetscape project.
We will
meet with Brian to get figures as to the cost, and we will set parameters for the amount that will be
spent on this section of the project. A meeting will try to be scheduled for Thursday May 29, 2014 to
meet with Brian to get figures and vote on what will be done.
Public Comment: Reverse angle parking is still a concern for Cass Casuci. Cindy advised we are
planning for the future, and reverse angle parking will be implemented because it is proven to be the
safest option.
Scott Swanson also agrees with Mr. Casuci.
Dan advised that there is still a lot of parallel
parking available through Indian River. Scott made a comment on the possibility of off-site parking lots
being added.
Cass accused Cindy of saying this would shut his business down and at this point Dan had
to take back control of the meeting and advise that false accusations would not be tolerated.
Next meeting: Monday June 16, 2014
June 16, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker, Scott
Lange
Absent: Matt Whitener and Jeff Mann
Update on the Streetscape: The Grant Application has been submitted. Attached to these minutes are
details on dates, participating and nonparticipating funds and the DDA’s share of this project.
NEW BUSINESS:
Election of Officers: Mike Ridley motioned to nominate Mike Saker as Secretary, Dan Nivelt seconded
and all were in favor. Diana Mallory offered to be his assistant for his term.
Dan Nivelt made a motion
to nominate Cindy Poquette for Chairperson, Diana Mallory supported the motion and all were in favor.
Mike Saker nominated Dan Nivelt for Vice Chairperson, Mike Ridley seconded the motion and all were in
favor. Mike Ridley motioned to elect Jeff Mann to the Treasurer’s position, Diana Mallory was in
support and all were in favor. Scott Lange advised he would be responsible for the financial reports and
bank statements and distribution of the documents.
Public Comment: none Next meeting: Monday July 21, 2014
There is no public record of an July 2014 meeting.
We rejoin the DDA on August 18, 2014 meeting
August 18, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker
Absent: Scott Lange
Update on the Streetscape: There are some concerns but Cindy guarantees that we will all work
together and make things run as smooth as possible.
NEW BUSINESS: Four members will need to be appointed/re-appointed to the DDA board. A business owner who lives in
the district would be strongly recommended. Sherry Lincoln will consider this position. The DDA board
made a motion to recommend; Wes Allen (Screen Graphics) Sara Freidrickson (Pour) Sherry Lincoln,
Brett Lindgren and Scott Lange.
We are recommending to the board our approval.
Public Comment: Much discussion AGAIN about why were are implementing reverse angle parking,
and complaints and question revolving around a schedule for the construction and costs involved in the
project.
All of these concerns have been addressed in the past year at all the DDA meetings and open
forums, but once again the board obliged and addressed all concerns voiced. The public was advised by
Chairwoman Cindy Poquette that nobody’s property would be infringed upon for this Streetscape
Project.
Next meeting: Monday September 15, 2014
September 15, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker and Sheree
Lincoln
Absent: Scott Lange, Wes Allen
Under NEW BUSINESS, Amendment: Sarah Freidrickson was a runner up as a DDA
member.
Update on the Streetscape: A phone teleconference was had last Friday with Alex Nicholai(MDOT),
Brian Boles, Dan Nivelt and Kathy Bunker(CCRC) and it was advised that we DO NOT have to have a
study done to implement reverse angle parking.
Start date is set for the end of September 2015. This
project will be done in the right of way. Nobody’s private property will be infringed upon for this
project.
Benches and trash/recycle receptacles and trees were discussed being implemented which are
part of the streetscape. Cindy will get pricing to Dan Nivelt Tuscarora Township is responsible at this
time for the maintenance of the receptacles. They advised to have these placed at the bump outs. The
schedule of meetings was discussed.
The letting meeting in scheduled for August 7, 2015. Kathy Bunker
will have the information ready for the next meeting which is scheduled for the 27th. Cindy advised if
she needed any assistance that she is available and has experience in this subject.
Dan Nivelt wants to implement a Business Community Survey. He will develop a questionnaire to be
reviewed by the DDA. Brett, Dan and Cindy will meet next Tuesday night to develop a rough survey,
send it out to be reviewed by Wednesday and take feedback and refine the survey if needed. Teams of
two will be formed to disburse the survey and field questions.
Discussion was started regarding the possibility of making Lake Street (Post Office) a one-way street.
TTPD and CCRC are in favor. Cindy thinks it is a good idea. The thought is if it was approved to do this
during the streetscape project. Dan and Cindy will find out the steps from the CCRC for requesting this
action and will report back to us at the next DDA meeting.
Wes Allen has resigned at 6:56 am this morning as a DDA Member.
Dan Nivelt motioned to recommend Sarah Freidrickson to the Township Board to be a member of the
DDA Board if she is still interested in serving. Diana Mallory seconded. All are in favor.
Public Comment: Many Complaints YET AGAIN about why were are implementing reverse angle
parking, and questions revolving around a schedule for the construction and costs involved in the
project.
All of these concerns have been addressed in the past year at all the DDA meetings and open
forums, but once again the board obliged and addressed all concerns voiced. The public was advised by
Chairwoman Cindy Poquette that nobody’s property would be infringed upon for this Streetscape
Project.
Mike Vigneau Sr. feels that a turn lane would be more effective than reverse angle parking.
Next meeting: Monday October 20, 2014
There is no public record of an October 2014 meeting.
We rejoin the DDA at November 2014 meeting
December 15, 2014
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker, Sheree
Lincoln and John Breitbarth
Absent: Scott Lange and Mike Ridley
Approval of today’s Agenda:
White Pines bill for repairing leaking lights does need to be paid, $589.79, (see attached bill), Diana
Motioned to pay the bill and Dan Nivelt supported, all in favor.
Cindy will have Mike Ridley follow up
with Halophane re: the leaking lights and speak with Jeff Milner to question the findings as to why they
leaked (possible defects) and if we even want to purchase the rest of these lights from them if that is the
case.
Update on the Streetscape: Nothing going on right now per Dan Nivelt, because Brian Boles is not
returning Dan Nivelt’s calls…Cindy will intervene.
Response to requested amendments from Mike Roper/CCRC.
Request for Lake Street one-way access: This will be tabled for now, and will be on the agenda monthly
until we get an answer. We are waiting on an answer per Mike Ridley’s email to Brian Boles. (See
attached) Cindy will contact Brian.
NEW BUSINESS:
Report on the Streetscape Survey: A letter was received from the Kristin’s in favor of every effort the
DDA is making for this project. Once all of the surveys are collected results will be made at the next DDA
Meeting.
Public Comment: There was a comment/complaint YET AGAIN about why reverse angle parking is
being implemented.
Other questions we asked of the Board that were not able to be answered
because of the content and by whom it was written.
Also a question regarding plowing and the maintenance plan for reverse angle parking were asked. This
was discussed at several meetings in the past and the board advised ONCE AGAIN that the CCRC tells us
that they will plow to allow parallel parking only in the reverse angle designated areas.
Next meeting: ******Monday January 12, 2015
Next meeting: ******Monday March
16, 2015
Dan OLD BUSINESS Update on the Streetscape Project: Dan Nivelt Business District Community Survey: Mike, John and Dan It was determined to be a moot point as the plans are already paid for and underway.
PUBLIC COMMENT: Eight public comments from four different citizens
New Business
Proposal to shift lane 1' to West. Were advised by Brian Boles of Gordie Frasier, that there is 32' of width to work with. This would allow for 2 11" wide lanes and 10' for one parallel parking lane (minimum of 8' is required) We currently have a 10' and a 12. Dan became aware of the lane width issue last Thursday. Cindy asked if when the road commission is having an issue with Gordie Frasier, or anything related to the streetscape, that the DDA be notified. Sheree lincoln suggested that correspondence be sent to Gordie Frasier regarding this communication issue.
Cindy read the email from 5/26 from Brent Shank to Brian Boles (get copy from Cindy)
January 12, 2015
Present: Dan Nivelt, Diana Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker, John
Breitbarth and Scott Lange
Absent: Sheree Lincoln
Approval of today’s Agenda: Motion to approve was made by Mike Saker, supported by Diana Mallory,
all in favor.
UNFINISHED BUSINESS:
Update on the Streetscape: Brian Boles advised that we do need the traffic study and has a few subcontractors
in mind to get proposals from and once that comes back we will need to make a decision on
what design we want to be implemented. DDA feels we should get 3 proposals to compare. Dan Nivelt
made a motion for Brian to go ahead and get with the 3 companies and get the proposals completed,
and Diana Mallory seconded and all were in favor. Motion passed.
Dan advised that there does need
to be corrections made to the plans regarding changes in bump outs and adding curb cuts. Brian did
advise that MDOT will NOT allow pull in angle parking as an option to the design plans for the
Streetscape project. If we can get the traffic study done in the next 60-90 days Brian estimated date of
October 2015 as the date to complete bids, construction to be completed in the year 2016.
Update on White Pines/Holophane light fixtures (Mike Ridley and Dan Nivelt): Dan spoke with the
representative and asked WHY would we want to purchase more fixtures from you if this damage is
what we will have to deal with concerning the additional lights? Holophane is going to pay for the
repairs to the fixtures and also advised that the light fixture has been redesigned so that the damage
from moisture would not be a concern in the future.
Dan advised that Jeff Milner of White Pines Electric
would recommend a sun clock/timer to install for the lights to be set to go on at dusk and off at dawn to
conserve energy and would adjust with daylight savings time as well. DDA thought this to be a great
idea.
NEW BUSINESS:
Discussion on Streetscape Survey: Results were discussed and the outcome is positive for the reverse
angle parking design. Diana will scan all surveys and distribute to the DDA, TT Clerk, Straitsland Resorter
and the Cheboygan Tribune/Advocate for all to review the comments made by the surveyed members
of the Downtown District. Discussion was brief and unfinished due to the remaining data that needs to
be collected.
Public Comment:
There was a question from Ms. Vance on who would be responsible for the power bill for the new lights
for the streetscape project. Cindy advised there would not be enough in the DDA budget for that, but
the DDA and TT Board will meet to determine that outcome.
And Kathy Swanson announced that since this was a public meeting she would appreciate that the
board FACE the audience. Cindy advised that this was a meeting of the DDA Board and that was not
required, but the tables were turned at a 45 degree angle so the board could view the audience in
attendance.
Motion to adjourn: Next meeting: ******Monday February 16, 2015
February 16, 2015
Present: Dan Nivelt, Diana
Mallory, Cindy Poquette, Mike Ridley, Brett Lindgren, Mike Saker, John Breitbarth and public
guests.
Absent: Sheree
Lincoln and Scott Lange
Approval of today's Agenda: One Addition was made
to the Agenda by Mike Ridley. Update from Dan on MEDC was added to New Business. Motion to
approve was made by Brett Lindgren, supported by Diana Mallory, all in favor.
Approval of
the January 12, 2015 Minutes: John Breitbarth requested three corrections
be made. Corrections are as follows: The Unfinished
Business section labeled Update on White Pines/Holophane light fixtures (Mike Ridley and Dan Nivelt). 1. Holophane was
misspelled once with 2 I's, and was corrected. 2. "Needless to say"
was deleted from the same paragraph in that section. 3. Cindy also inserted a sentence
stating: "Discussion was brief and unfinished due to the remaining date
that needs to be collected." under New Business,
Discussion on Streetscape Survey. A Motion to approve was made by Mike Ridley
and supported by Dan Nivelt, all in favor.
UNFINISHED BUSINESS:
Update on the Streetscape Project: 3 traffic study proposals were supposed to
be available by this meeting. That is not the case. Dan was going to look at
the curb cuts with Brian, and he has not been available. MDOT is in a disagreement about
what they want studied and if there is one needed. Brian is to talk to Alex again
to get with Dale Spencley to see what needs to be studied. It is difficult to
get studies done when we don't know what we are asking for. Cindy asked if
there is any idea when this may take place. Mike R will contact someone tomorrow to
see what direction we need to go. Everyone is waiting on the Federal
guidelines. The reverse angle parking met the standards per Dan Nivelt, but they may have issues
with the bump outs in relation to the distance from the streets but again we
don't know
because they won't tell us what they want. The Grant is still tabled pending
this study.
The one way street issue is still
up in the air and a request from the TT Board was requested to move forward. Energy efficiency was
addressed regarding the lighting, and the cost and financing.
NEW BUSINESS: Update on the MEDC: Last week Dan and Mike R met with
them and discussed grants available to help with the Streetscape, sign relocation and also
said they would be happy to come and talk to the DDA at the March 2015 meeting about
"placemaking" and how streetscapes help a community and things like
that. Mike has a MI Place flyer that is a workshop that will be forwarded to
the DDA Board Members.
Sheree was not in attendance and 35 surveys
have been collected. We
still do not have them all. One survey was reviewed that we did receive back in
the mail. it has been
determined that Sheree needs to get all the survey results back to even look at
getting the results
tallied.
John Breitbarth commented that he wasn't sure what we were gaining by
this survey, and didn't
know how it was decided to do the survey. He was questioning the validity of
the survey and what the results would tell us. There was much discussion. But
the reasoning behind this was to get an idea of what business owners in the district
actually knew about this project and to get their opinion and answers to these questions.
John
asked if a summary of the project be mailed to all in the district would be more informative than the
survey. Mike Ridley agrees perhaps mailing a summary of the plans to the DDA District Businesses would
help everyone in the district understand that if we are capturing their money that this would be a project
that they would buy into.
There is a big concern regarding attendance at the DDA meetings by
these business owner's impacts their knowledge and understanding of what is happening with this
project. The minutes of the DDA meetings are available to the public.
The mailing will be put on hold
until MDOT gets back to us on what needs to be done regarding the traffic study, which will
determine if this project is even possible. Mike Saker made the motion appointing Mike Ridley, John
Breitbarth and Dan Nivelt to draft a project summary for possible mailing by
the next meeting. This motion was seconded by Diana Mallory, all in favor.
Public Comment: There was a comment received.
March 16, 2015
Present: Dan Nivelt, Cindy Poquette, Mike Ridley, Mike Saker, John Breitbarth, Sheree Lincoln, Scott
Lange and public guests.
Absent: Diana Mallory and Brett Lindgren
UNFINISHED BUSINESS:
Update on the Streetscape Project: Dan spoke to Alex and he advised that we need to have the
engineering company acquire the following information: Functioning of the street, adjacent land uses,
traffic volume which we can get from the CCRC, crash analysis which must come from the police
department, proposed design speed and posted speeds, posted street dimensions, lane and parking
widths, curb and gutter dimensions etc., that is determined by the engineers. We have to have a scaled
detailed proposed plan, dimension lane width, park bay width length and angle, and detention shy
distance. We must show all crossroads and driveways in immediate areas, proposed sight distance, and
stopping sight distance for traveling motorists; also decisions sight distance for parking motorists,
proposed impact on travel weight, and turning radius into parking stalls.
The Grant Application can be
approved without these details. Alex advised that we apply for the Grant and if that is approved, these
details will be contingent on that approval. The money at that point will be set aside for us pending the
detailed information as outlined above by the engineering company.
We will have to provide an email letter of a resolution for the CCRC for the Grant Application.
Our (DDA) portion to the Trail Head Project that is combined with Marina Park totals $88,634.20. Two
items that are NOT included in that estimate is as follows: Conduit at $8 per foot, approximately 450
feet needed and two street lights. The original bid from Elmer’s of Alpena/Jeff Allen was for $5250 each
for street lights and we were requesting two of them.
We are using this as a match for the Grant
Proposal. Cindy believes that the lights are a must for this project, and when we originally discussed
doing this it was to be included. Mike Saker made a motion to put in the conduit and the lights and
cover that cost, Mike Ridley was in support, and all in favor.
Business District Community Survey: Mike Ridley, John Breitbarth and Dan Nivelt worked on this
project. The traffic study is not needed at this time. They will continue to work on this for the next
meeting.
It is Cindy’s understanding from the CCRC,
something that should have come out of the safe routes to schools, that wasn’t a match for the grant, it
was 100% and they have not been able to get back with her to see where that is at. The township will
not be doing a project that involves 3 different funding agencies d/t the confusion.
“Placemaking” Streetscape Discussion with Dan Leonard will be tabled until April: Mike Ridley: He
called last Tuesday and said he could do it but we want to get it in the mailing and have more time to
“advertise” for this scheduled meeting. Mike and Cindy advised that we will schedule this meeting with
Dan Leonard at our April meeting at 6:00p.m.
May 18, 2015
PUBLIC COMMENT: Eight public comments from four different citizens
June 15, 2015
Proposal to shift lane 1' to West. Were advised by Brian Boles of Gordie Frasier, that there is 32' of width to work with. This would allow for 2 11" wide lanes and 10' for one parallel parking lane (minimum of 8' is required) We currently have a 10' and a 12. Dan became aware of the lane width issue last Thursday. Cindy asked if when the road commission is having an issue with Gordie Frasier, or anything related to the streetscape, that the DDA be notified. Sheree lincoln suggested that correspondence be sent to Gordie Frasier regarding this communication issue.
Cindy read the email from 5/26 from Brent Shank to Brian Boles (get copy from Cindy)
Brett from Drost's suggested that
just repainting lanes is not enough. Sheree brought up the previously discussed issue of
our project not having a bike lane which would have allowed for room to pull out to
check oncoming traffic.
Mobility, agility and age issue regarding how easy or not easy it is to
utilize the back in parking. (M
Ridley)
John commented that if you use reverse angle
correctly, you have to inch out. Sheree pointed out that one of the main differences between parallel parking
and back in angle parking is
that side mirrors are used in parallel parking and drivers are not able to used
them to check traffic when
leaving the parking space in
Dan commented
regarding the discussion that someone complained you cannot pass on the right,
he responded its illegal to pass on the right.
Can't write tickets without an ordinance.There is no public record of a July 2015 meeting.
We rejoin the DDA at August 2015 meeting
August 17, 2015
Present: D. Nivelt, M. Saker, D. Bodnar, B.
Lindgren, M. Ridley, J. Breitbarth
Absent: S. Lincoln, K. Ashford, S. Lange
7.20.15 Minutes Approval with addition:
·
Under "Public Comment", add italicized section
to the last part of Cass Casucci's statement:
Cass also
commented that he felt that many of the businesses on the East side of Straits
Highway"are losing business because
of the streetscape plans. Of the 6 businesses, four are for sale and one will
be offered for sale soon"
Update on Streetscape— D. Nivelt
·
Updates to the Streetscape Plan are done and
ready to present for the grant
·
Consumers Energy funds need to be earmarked
in our account
· Carl Pollard
expressed concern to a few DDA Board members in previous weeks, regarding
parking in front of his business.
D. Nivelt states that Carl will not lose the 4 parking
places in his lot and the difference in curb measurements will only be a difference of
6 feet, depending on if there is parallel parking or reverse angle parking there.
·
M. Saker
inquired if we should widen future reverse angle parking spaces a little bit to make
them more user friendly
·
B. Lindgren
asked D. Nivelt to ask Brian Boals (Gordie Frasier) to provide us with larger prints
of the current streetscape plans. M. Ridley suggests that they provide prints of each
block in a 11 x 17 format.
·
D. Nivelt reports that Jim Purtill has brick pavers
available to fill a small area near the Chamber that has no irrigation and is just
dirt. Dan will contact North Star Gardens for a bid to lay these and will
report back to the board
Reverse Angle
Parking Cards
M. Ridley
states that the Tuscarora Township Police Department would rather not write tickets to
motorists for parking incorrectly in front of the Chamber, at this time. The reverse angle
parking is catching on, largely due to the signage and painted "Reverse Angle" in
each of the spots. Chief Temple suggests that we have small cards printed up
for the PD, informing improperly parked motorists, that those parking spots are
reverse angle w/ instructions on the back. M. Ridley received a quote from Decka
Digital for 500 cards/$75. Discussion ensued with J. Breitbarth saying that this
would be premature. M. Saker stated that we would have them for future use, if we
didn't use them all up, right away. M. Ridley will seek quotes from local
businesses.
M. Saker
motioned to purchase cards for $75 or less D. Bodnar
supported
All in favor, with the exception of J.
Breitbarth
Public Comment
Cass Casucci, would like to know when the
Streetscape is planned to constructed.
D. Nivelt responded that the
project hinges on whether or not we are able to obtain the grant. Cass also inquired if the curb cuts on his
property would be eliminated. He stated
that he has an interested buyer that would like to know. D. Nivelt responded that
he would still have a curb cut, but was unsure as to the width
Richard
Lincoln noted that the reverse angle parking in front of the Chamber seems to be improving;
more cars have been parked correctly in the past few weeks
Nancy would like to know why we
don't remove the power poles from Main Street and sited that many other towns of the same size have eliminated them and
have flowers suspended from the
streetlights. This is very attractive and makes the town appear more welcoming. D. Nivelt agreed and responded
that we would love to do this, however
we don't have $1,000,000 to cover the cost.
September 21, 2015
Present: Dan
Nivelt, Mike Saker, Dawn Bodnar, Sheree Lincoln, John Breitbarth, Scott Lange Absent: Mike Ridley, Brett Lindgren, Kelly Ashford
Update on
Streetscape
Dan N. update is we are still
working with Brian Boles on getting the total number of parking spaces we have with back in
angle parking. Sheree clarified that she had requested the total net gain or loss of
parking spaces in the entire project as well as net gain or loss within the back in
angle parking, using back in as compared to not using back in.
Dawn B. brought
up subject of memorial names that were in front of the Chamber of Commerce as
well as on the South end of Town by Citizens Bank. Inquiries have been made
about what will become of the old ones and how new ones might be incorporated. Dan N. Mike S
and Dawn discussed that perhaps we could include areas of pavers as accents along
the streetscape in areas where its not appropriate for grass or plants. Noted that the
pavers would have to be included in the budget and then a plan established to
sell the individual pavers as a memorial or recognition paver.
Mike S. asked if there was an update from Tom
via his attorney L. Hanson regarding the parking and cuts in front of his Dairy Queen
property. No updates currently until Streetscape project moves forward with regard
to funding, as it would be wasting money to address the issue in further detail
unless we know we have the funding.
Public Comment
Cass, asked when phase 2 of the Streetscape project would
start? Dan N replied that there was not way to
know exactly when it would start as it is a long process. Cass also asked if the DDA could also please be cautious of sign placement
with regard to visibility and exiting
River St. Some members noted that Northland Sports Sign was also in the view
line to the street.
October 19, 2015
Present: Dan Nivelt, Mike Saker, Dawn Bodnar,
Sheree Lincoln, John Breitbarth Absent: Brett Lindgren, Kelly Ashford, Scott
Lange
Old Business
Update on Streetscape - Dan Nivelt
Mike Ridley
brought in the latest drawings from Gourdie Fraser of Photo Metrics. They suggested
staggering lights down the Main st. instead of spacing them evenly across from each
other on both sides of the street. Purpose would be to have light along the length of
Straits Highway light more area.
December 21, 2015
Present: Dan Nivelt, Mike Saker, Dawn Bodnar, Sheree Lincoln, John
Breitbarth, Mike Ridley, Kelly Ashford
Absent: Brett Lindgren, Scott Lange
Update on Streetscape - Dan Nivelt - Mike was concerned about the narrative in the TAP grant applications. It
does appear to be all there. A letter was received by Mike
Ridley from Alex Nikoloff stating that 2016 TAP
Planning Guide has application deadlines and other target dates for 2016. The next 2 deadlines
(February 1 and May 2) would still allow you to build in 2017 if the application is approved.
The August 1 deadline
would probably be fine too; you will generally
need to have a grant decision from us by late fall in order to build the
following year" Mike noted that
based on this letter we are moving the potential build time for the Streetscape project to 2017. Mike noted that the
process of putting out for bid will create
a longer timeline anyway therefore these application dated would give us time
to get bids for the following year.
He also
confirmed that Craig is the project manager replacement for Brian Boles at
Gordie Frasier. Mike asked if Craig would consider staying with the project. He
is thorough, pays
attention to detail. Mike Ridley would like to have Craig come and speak about his role and the ongoing services
from Gordie Frasier. Sheree also noted that
the Lincoln's experience in talking with Craig to get questions answered, had
been good thus far. She suggested
asking Craig if he might send us a small guideline of items he might propose for his the presentation
we would like to request him to bring to the January DDA Board Meeting. If some information was provided in
advance the DDA members might better
be able to think about what kinds of questions would be helpful to ask Craig at the January Meeting. The
meeting for January will be moved from January 19th to January 25th,
2016 to accommodate various DDA Member schedules.
Kelley Ashford
suggested that speaking with other communities about who they used for their
streetscape projects and how the project went could be very helpful as we moved
forward. She noted that is how
Fleis was found for the Pathway Project.
Mike noted
that Good Morning America and some other current media shows suggested that back in angle
parking is the safest.
Nancy - Question - is the drawing
complete for the Streetscape? The answer is no.
According to Dan Nivelt it will not be
updated until we get the grant because it would be not be cost effective as drawings
might need to be changed or if we do not get the grant we would have spent money
unnecessarily.
Scott Swanson said that Nancy asked about back in angle
parking at Road Commission meeting.
January 25, 2016
Present: Dawn B, Dan S, Scott L,
Brett L, Mike S, Mike R, Sheree L, John B
Absent: Kelly A
Update on the Streetscape Project: Dan Nivelt
presented2 speakers from Gordie Frasier Engineering. Craig Goodrich and Heather Jamieson from Gordie Frasier will
be presented information
about the Streetscape project.
Craig: Brian Boles is still with GF however we are
swapping projects. Heather has worked with many Road Commissions so she in addition to her engineering skills brings
good expertise from the Road
Commission perspective that we can utilize on the Streetscape project.
They brought with them 3 sets of large Streetscape drawings that will be
left here for Township to use.
Craig's said he would be working with info from Mike
R and Brian B. We would like to bring out the budget
information. Also there is a TAP grant that has to be submitted in February. We
plan to have the information you need
updated available for the Feb. 1st deadline. Because of the USDA loan you are applying for we need the amount of the
loan.
Craig and Heather presented photos of before and after showing streets
with and without power poles. View toward
Inn Between and Chamber was one of the examples shown.
Heather commented on back in parking guidelines. She
noted that since August MDOT and the State of
Michigan no longer allow pull in parking. They do allow back in angle parking
as the approved use.
Dan Nivelt shared with Craig that certain areas on the Streetscape need
updating on the map with regards to
driveway cuts and a side street issue next to Pollards need clarification as it
should be a commercial width street
at Straits Highway to accommodate larger vehicles. This was done incorrectly previously. Also Pollards needs
clarification of the amount of room between parking and front of
building.
Additionally a discussion about the area Dairy Queen
and next building re parking. (North Country Insurance) An Attorney has been hired by the owner of North COuntry
Insurance regarding this issue.
Indian River Auto have a driveway North of BC Pizza
that was left off the drawing and needs to be added back as this is how they access the area for car storage with their
wreckers.
Also the alignment of the parking and drives between
Christopher's and Barber shop building needs
addressing.
Craig said now is the time to make the changes. Craig can schedule Tim
to come and walk around with Dan to detail
and note on maps all of the changes. Craig said he will be here this Thursday
to set up a time to meet with Heather as well. If not this Thursday it can be
soon after.
If submitted on February 1st we would hear by
April 18th. Heather working with MDOT
schedule is not always the most efficient..
Program with
finalized drawings could be submitted in May which would mean a fall/October
start. Paving you would want to wait for spring. Other work can be started such as
running underground lines etc. Could possibly be started earlier if we
got good feedback out of Alex and possibly get a September letting.
Power lines need to be moved before anything else can be done. So get
Power company in first. That makes for better road work.
Heather said we should follow up on total cost for electrical being moved.
Dan thought the quote was $90,000 plus conduit.
Comments were made by DDA members concerning high
volume of traffic on roads - what might happen with heavy tight traffic and someone stops too close behind then
traffic backs up.
Mr. Chadwick, Road
Commissioner for Cheboygan County asked if we had a traffic count. Mike Ridley said we have not ordered a recent one. The previous
one was done off season and does not accurately reflect summer traffic patterns. Heather pointed out that in
most cases engineering would not be designed for a peak 4th of July weekend but for more average use. Brett pointed out
that we have heavier traffic for 6 weeks in
summer at least.
John B. Asked if once all the access points are adjusted is it possibly
the we might have less parking space than
before? Is there a net gain of over all parking? Sheree pointed out that at a
previous DDA meeting we had requested Brian Boles calculate overall parking
spaces with the updated Streetscape
plan so we could answer those questions. Do we gain enough parking to warrant changing the road bed based on the number
of parking spaces that might be gained?
It was noted that once the other side of the road
is done in front of Chamber then we will have 2 11' lanes.
Mike Saker asked if you have 32' then do you have 22'
of roadway and 10 feet left for parallel parking? Engineers confirmed those numbers. Additionally the comments was
made that It is unclear what
that might look like on the West side until the work is done with regard to
amount of sidewalk in
front of West side near McClutchey's. (See Craig's response below)
Craig said that the when it comes to what there is
now and what there will be, we can calculate that once the drawings are updated.
Discussion about ROW widths noted that ROW on
Straits Highway is 81' by trail head and then other places it
is 66'. Curb to curb is 32'
Brett is is wondering if
you have parallel on both sides do you then you use 42'?
Sheree asked about the Safety Study that had been
proposed once the grant was in place. Was there a timeline that would allow this to still happen so that project
timeline would not be impeded. Heather stated
that it is no longer needed because MDOT regulations changed to only one type
of angled parking; back in
angle parking. This regulation was changed or noted in August 2015. Sheree pointed out that our situation may be unique
and safety issue had been important to many people and that as DDA members we should be able to answer these questions
especially with regard to area
in front of Chamber.
Chadwick asked does the traffic volume impact safety?
Traffic count that GF has is from 2009 and more sure what time of year it was done. Heather said you are not going to
design for worse case scenario - you
are going to take a year round average.
Chadwick asked for clarification regarding who is
plowing the parking areas? Dan said it was going to be the Township responsibility to take care of the non-roadway
areas for plowing.
Heather asked if maps can be marked up prior to
their arrival on Thursday at. 10 AM. To do a walkabout town and look at the areas mentioned earlier with regard to
driveway cuts etc... Mr. Chadwick would
like to be included in walkabout.
John said he was not sure
that the question regarding plowing had been clarified or answered.
Example: Barber shop will have to join with neighbors
to clean the area in back in parking in front of their building. Dan N also
suggested that back in could be treated as parallel during winter. Question
came up as to who was responsible for removing the mounds? Dan also suggested
that we might lose some parking to allow for mounding of snow.
Scott - clarified that it's not forced snow removal
on the part of the businesses - they can choose to pay to have it removed privately or choose to lose a
few parking spaces.
Heather noted that it may be important to designate
where snow can be stored as once it freezes it can cause accidents. Heather will be the contact now. (Instead of Brian)
Original contract was to do the original design. Project needs changes to
get it ready for MOOT so it can go to
bidding. Craig is asking saying that they will submit a contract at the next
board meeting to go forward with this project. Mr.
Chadwick also acknowledged that the Road Commission
will have to sign off on the project as well. Craig noted that Road Commission
is part of the team.
Brett has a crew cab full size pick with 6 1/2 foot box and when he backs
up his wheels go back to the white lines.
His box hangs over the sidewalk. Since sidewalk is 8' even if he hangs over 3
feet the ADA requirement is 5' minimum.
Mike said it was good that we had some traction with regard to our
discussions about the Streetscape and we
that we would like Craig and Heathers opinions as to how we have this all planned.
Heather noted that Alex at MDOT is use to
coordinating projects that are 3 blocks long and ours is 7/10's of a mile. They are willing to work with us and
crunch numbers to make it work. If things need to be
modified then it needs to happen soon.
Public Comment
Kathy asked if if some parking may be lost, similar to what happened
near McClutchey's at other areas along the street scape. It
was noted, by Kathy Swanson, that on the Old platted subdivision
down past Pollards is only 33'. Kathy asked who will approve the
plan
and it was noted by Heather that a local MDOT engineer will review the plans before
it is out out for bid. (Anwers are in body of Minutes as these questions
were asked during meeting and moved in minutes to Public
comment when requested by Dawn B. as an amendedment to minutes. )
February 15, 2016
Present: Dawn Bodnar, Dan Nivelt,
Brett Lundgren, Mike Saker, Mike Ridley, Sheree Lincoln, John Breitbarth
Absent: Kelly
Ashford. Scott Lange
Update on the Streetscape Project: Dan Nivelt presented document with
determinations from the Walkabout with
Gordie Frasier's Engineers (GF), Road Commission (RC) Representatives and several DDA Members on Thursday, January 28, 2016.
Mike Ridley asked Mr. Chadwick of the RC if he thought
the County will split the cost of the new plans with us or is that something the DDA will have to absorb? Mr.
Chadwick said that question would have to
go before the Road Commission Board. Mike R. and a others noted that they could
not get some answers
today from GF and others due to holiday.
Dan Nivelt said we need to go to the County RC and
address who pays for the plans. Mike R. Agreed that we should submit a letter regarding same.
It was also brought up that Alex Nikolaff from TAP
Grant Team had questions about the amount of lights that we have planned. It was noted that the approximate number of
lights on the plans originally was
believed to be 55 lights and that it may now be 60.
Dan asked if we do not get the grant will we still
owe the $189000? Mike R. Said there is a note in the contract regarding that. Please see attached
proposed contract and notes from the Walkabout on Thursday, January 28th, 2016.
Mike R. said we need to have a plan B as a goal
should be to still have a Streetscape. Others agreed and a discussion of what that might look like
followed.
Dan suggested as option B bury utilities, new
sidewalks, leave road as it is and freshen the look. Mike Ridley brought up we would still have to
consider new lighting.
Motion was made by Mike S. for Mike R. to present a letter to the RC to
see if they are willing to continue to
help us with engineering costs. (By splitting the costs). Motion was seconded
by Dawn B. All in favor.
A general discussion was held regarding the proposed
new contract from GF regarding the Streetscape. Discussion included such items as: Had the DDA had received
$25820 of value from GF on the first
contract. What work was still not done and whether said work should be part of
the existing contract.
Engineering fees as per the attached communication from Craig Goodrich outlining engineering fee trends of up to 17% with
GF indicating they believe the project can be completed at 13%. GF engineering proposal attached.
Dan N. suggested we go back to GF and get
clarification of when they start billing for new services. Mike R. will discuss with GF that the DDA would like
all of the cuts, driveways and other features be brought up to date as part of the old contract. This
will make decisions on project billing with regard to whether it is art of the old contract or the new one more clear.
It should also make it easier to understand
the budget more clear moving forward and help make the project much easier to manage for both the DDA, the GF and the RC.
Sheree L. provided a list of questions to all DDA members by email. The
list was printed out to go over during the
meeting to help clarify issues with regard to singing the new contract with GF.
The DDA board went over these
one by one; many were answered in the contract itself and through discussions held before going over the list. Issues
that were not able to be answered became part of the list of questions for Mike
R. To clarify with GF and RC.
John B. asked if the Streetscape project was
originally planned to increase parking? Mike Ridley provided a chart of spaces that he come up with
estimates from current drawings and notations from the recent Walkabout with GF engineers. Existing plans have 180
parking spaces. Modifying plans would
leave rear angle spaces in front of Pollards, Primerica/Mike Daves Barber shop,
across from the
Library providing a total of 171 spaces (counting those already installed in
front of Chamber of
Commerce) Mike roughly estimates that we will gain 30 spaces overall. The
overall DDA sentiment is that issue of the total
number of spaces after all the cuts and other updates to the plans is the responsibility of GF engineers and
further noted that this information had even requested on many occasions and not supplied to date.
John B. initiated a discussion regarding whether a
safety study of the proposed Streetscape design would be done in
the best interest of risk management and responsible money management. Sheree L. also submitted a copy of Diagonal
Parking Review Process for Local Agency Projects referencing a detailed engineering review process. This document had
been supplied by Alex N.
From the Tap Team as the latest guidelines he believed were to be
followed on local roadways like Straits
Highway. The regulations and safety note provided by GF engineers appears to
only apply to MDOT controlled roads only. DDA board requested Mike R. to speak
with Alex N. for confirmation.
If the Diagonal Parking Review document applies then the review it outlines
could be used in lieu
of a Safety Study. Safety Study costs had been previously quoted from several
sources at $40,000
to $50,000 with one reference to $12,000 to $15,000. This will be further
discussed after receiving
clarification from the TAP TEAM.
New Business
Dan N. shared with us a reminder
that all correspondence or questions for RC or GF should be brought before the board for
review and then submitted as decided by the board.
Public Comment
John A Chadwick, Road
Commissioner for Cheboygan County RC: Acknowledged that bump outs are typically done at a crosswalk
and not just for the sake of back in angle parking. He also noted that the overall public
opinion he is hearing is that if the Streetscape included all parallel parking no one would question
the project.
March 21, 2016
Called to order at 12:01 PM
Present: Dan Nivelt, Mike Saker,
Mike Ridley, John Breitbarth, Sheree Lincoln Absent: Scott Lange, Kelly
Ashford, Brett Lindgren, Dawn Bodnar
Approve Agenda with removal of update on Streetscape.
Approval of Agenda Motioned: Mike Ridley Supported Mike Saker All in
Favor
Opening of RFP Safety Study Bids
Several letters stating that they were declining to
bid were received: Benchmark Declined. Progressive
declined. Fleis & VandenBrink Engineering (F&V) was the only
engineering company that submitted a bid. Their bid was $4900 and additional
details outlined in the bid regarding site visits or extra meetings.
Mike Ridley and Dan Nivelt pointed out details regarding the bid regarding
what was included, billable hours, site
visits etc.
John B asked about timeline for Study related to Road
Commission Meeting in June and scope of study regarding
Sheree Lincoln's comments below.
Sheree L. Ask about scope
of project regarding what is included if there will be feedback if Study comes back negatively against back in angle parking. Would it include
alternative suggestions or information on whether
bump outs could work in conjunction with parallel parking?
The DDA Board agreed to have Mike Ridley ask if there
would be feedback about alternatives. Also agreed to ask
how much time they anticipate being on site in Indian River. This is important regarding the extra billable hours.
Mike Sake motioned to approve RFP Bid submitted by
F&V, Sheree Seconded. All in favor.
Public Comment
Carl Muscott talked about an email that he sent out
to DDA regarding current plans and design with regard to
alternatives concepts for the locations where back in angle parking is planned.
Noted that he worked in the safety field and felt this
qualified him to comment with feed back regarding
April 18, 2016
Present: Dan Nivelt, Brett Lindgren, Mike
Saker, Mike Ridley, Kelly Ashford, Sheree Lincoln Absent: Dawn Bodnar, Scott Lange, John Breitbarth
2 bills for
professional services from Gordie Frasier $240 and $200 for street lighting utility design to
complete application for grant funding for
the Streetscape portion installed at Trail Head to Lake St.
Streetscape Update by Dan Nivelt:
Waiting on Tap Grant information and Safety Study. Sheree L. asked for confirmation
that the grant application had actually been submitted? She asked for clarification as
she recalled from previous meeting with Gordie Frasier presentation that an update from
Tap Grant Team addressing interest in conditional funding of our project would
be available mid April? Mike R. Agreed to contact Alex Nikolaff on Tap Grant Team to
find out and would advise Board members.
Answers to clarification questions
regarding scope of work on Safety Study by Fleis & VandenBrink (F&V): Copy of
email from Mike R. to board members provided. "I spoke with F&V and they assured me that there would be no
extra charge to make recommendations if R/A parking does to work out. If we
decide to go with them on the design there would be a
charge."
Board members acknowledged that it is important to include a
record of communications by reading them into the record at the next board meeting. Mike R. also noted that he would get an email
or letter from F&V confirming the information about the additional scope of
work quote in the advisory email above. Also
confirmed that from now on the DDA would communicate about specific concerns or
clarifications from board members and others by Emails so that there is a
written record that can be included in the
DDA record.
Sheree L asked to add another item
to the Agenda regarding an update on the outstanding bill to the Indian River Chamber
of Commerce for the repair work done out front of the Chamber after that section of
Streetscape was put in. This is an example of agreements that were made verbally and not
recorded. Dan N. clarified that their was funding in place for those repairs as part of
the Trail Head section. He noted that the bill was for $3600 and that the Chamber had agreed
to pay half. He also said that he had just been contacted by the Chamber Director to confirm the amount
so that they could pay the bill.
May 16, 2016
Present: Dawn Bodnar, Dan Nivelt, Scott Lange, Mike Saker, Mike Ridley, John
Breitbarth, Kelly Ashford, Sheree Lincoln
Absent: Brett
Lindgren
Streetscape Update by Dan Nivelt:
The first Draft of the Saftey study
came back. Dan Nivelt noted that some of the language in the VandenBrink & Fleis (VF) study that the
limited site distance at cross streets effects the parking layout. The angle
would reduce the parking that we had and the site distance would restrict
drivers site distances. MDOT allows for 30 degree, 45 degree and 60 degree parking angles for back in angled parking. The site
distances vary based on the parking
angle degree and require specific buffer zones for a clear line of site. A copy of the Safety Study done by VF was
provided to the Gordie Frasier engineers for review.
Mike Ridley talked with both engineers (At VF
and GF) and a letter was received from GF. GF engineer Heather Jamieson stated, in the 2nd paragraph of
their letter of response to the Study, that
GF designed the Streetscape based on what the DDA and
Township had asked for. There were
comments from several board members questioning the validity of that statement. In addition
discussions followed that perhaps the DDA
should be challenging the responsibility of GF with regard to the design because when the DDA hired GF they trusted that GF
would design a Streetscape plan that would meet our needs and safety
requirements. It was also suggested that their might be an issue with the way the road right of way was evaluated
by GF.
It was suggested that we may need
to loose 1-2 parking spots at the crossroads to increase line of site. Alternately the parking
angle might need to be changed. A 390 degree line of site was mentioned in the VF
study. Board members commented that we would have to meet again to discuss the
Safety Study since we had not received copies of the Study early enough to to review them
before the meeting. It was also noted that the board members needed time to read the
Study before further discussion. Brent Shenk from the County Road Commission was in the audience and it
was noted that members of the DDA should meet with him to
discuss the details of the final Study (not draft) once it was provided.
Dan Nivelt asked the DDA board
members if we would please review the final Study, once provided and then plan a special meeting
if necessary to discuss it prior to the Road Commission meeting about back in angle
parking on June 2nd. Board members were advised to email questions and comments to Mike Ridley for
review.
Mike Ridley discussed correspondence with Alex Nikolaff
regarding the Tap Grant application deadline for May. It
was suggested that we should wait to apply until after the June 2nd Road Commission Meeting
regarding Back in Angle Parking. Mid October would be the next deadline to submit the
application. Nikolaff pointed out that there are 3 options available when they review the
grant applications: 1. Conditional, 2. some issues that need addressed and 3. Not
Recommended. He also shared with Mike R. that he thought we had a good chance.
A motion was put forward to delay
the application until October. Motioned by Kelly A. Seconded by Mike S.
Motion to pay Dornbos for Back in Angle
signs not to exceed $60 made by Dawn Bodnar. Seconded by Kelly A.
Mike R. discussed feedback from Tuscarora
Township Clerk, Sue Fisher with regard to the her participation
in DDA administrative duties. Such duties as FOIA requests, posting DDA meeting
minutes to
Township Website and more. It was suggested by Dan N and Mike R that perhaps if
we move
forward with the Streetscape project and hire someone to manage it, then that
person might be able to
pick up some of these duties.Public Comment
Nancy Brown asked how many
revisions there had been to the Streetscape plans overall. Dan N. suggested it had been more than 3.
Brent Shenk from
Cheboygan County Road Commission briefly discussed the
upcoming meeting for public comment they are
hosting on June 2nd at the County Road Commission building.
June 20, 2016
Present: Dawn Bodnar, Dan Nivelt,
Mike Saker, Mike Ridley, Sheree Lincoln, John Breitbarth, Darren Vizina
Absent: Kelly
Ashford. Scott Lange
Streetscape
Update
County Road commission said we
were to going to be allowed to put in reverse angle parking. Need a motion to remove reverse angle parking.
from the Streetscape plans.
Motion by Kelly A to remove
reverse angle parking fro the Streetscape plans. seconded by John B.
Road Commission
request of them, can we be part of the
Ask Brent if we can be included in their letter
RC is sending
a letter to GF regarding their decision to close the reverse angle parking. We are supporting their decision
to remove the reverse angle parking. Motion to write a letter to RC in support of their decision.
John Asked what is the intention?
Mike we hired VF to do a safety study. We stuck with the decisions in study. As did RC.
A.No Streetscape, or one without
reverse and take care of sidewalks, underground utilities, curb cuts, Asphalts,
Parallels is
going to meet ASHTO. 20 foot not compatible with that.
Kelly asked about
grant, what can it be used for (Dan - anything from curb back).
Discussion about parking -
parking lot (not until future as DDA has all been told there is not an need for additional
parking) - if curbs not touched drains do not have to be moved. To make improvements - would have to redo
drains, replace the street -
Discussion about maintaining
sidewalks on both sides, adding where sidewalks are missing keep same curb location,
bury power poles. ($100000 to move - gone up $40000 since original. Reduce size of sidewalks and buffer zone.
Mike afraid of stalling again as it could take more years.
Kelly pointed out that MDOT
engineers could still come in and make changes once the Tap grant is moving forward. West side does not need to
be redrawn?Just East side needs to be re-drawn.
Schedules something in 2 weeks to
meet again and talk about the Streetscape plan. Submit with these plans to TAP and let them come back.
Meeting On Wednesday July 6th at 7 PM.
Public Comment: Kathy - stop and
consider and re-familiarize with the corridor that you want to change,great
suggestions to night. They may work out they may not. Take section by section
from Stop light to Bridge. What do we
think will happen in front of these sections. You may not need an engineer. Take some time, take a tape measure.and look at use. Carl Muscott - we have
to do this now and why the road commission is covering our but to match up with Marina Park. Public comment. 75,000 a year received. Spent
$95,0000.
July 6, 2016 Special Meeting
Present: Dan Nivelt, Mike Saker,
Mike Ridley, Sheree Lincoln, John Breitbarth, Absent: Kelly Ashford. Scott Lange, Darren Vizina, Dawn Bodnar
Streetscape Update - Dan Nivelt and Mike Ridley.
Discussed that we should request a letter from Road
Commission (RC) to confirm that the RC will allows us to have parallel parking
on Straits Highway. Board members acknowledged
that they felt RC should be taking care what will happen with the reverse angle
parking pod in front of the Chamber of Commerce.
John Breitbarth discussed Streetscape design
and what the bump outs might look out with a new design. Size, Height of curb etc.
Sheree Lincoln asked if it might be possible to
purchase a set of editable plans from Gordie
Frasier (GF). Dan N. Ad Mike S. Said this was probably not possible and that it
possibly stated that right in the contract with them.
John Breitbarth asked about the
potential for the possibility of a bike path in the re- design for Streetscape.
Discussion about how DDA should
proceed with regard to the quote from GF for the redesign of the Streetscape.
See attached quote for $11000+ dollars. It was decided that without further discussion and
information from the RC, we could not move forward to accept the RF Bid, and that we could not put out an RFP
for further quotes. Discussed the need to
have a meeting with the RC. The RC could be provided with a list of questions to be discussed and
reviewed so that they would have time to provide answers at a future DDA meeting.
Their were six
main questions for the CCRC
1.New Streetscape plans. Should the
DDA request that the quote from GF be divided into two quotes? A. The re-design for the
Streetscape in general and B. Separate it the portion for the redesign of the
existing reverse angle pod in front of the Chamber of Commerce. (Having it divided
would help put a value on the cost to fix that section)
2.Litigation?
3.Clarity regarding the West Side of street
4.Bump Out
size, inclusion etc as well as RC thoughts on plowing bump out areas with pick up trucks?
5.Should the bid be separated into
two sections. A. The new design without reverse angle parking and B. Bid for
redesigning the current reverse angle pod and its reconstruction.
6.Request
something in writing from the RC that states they would be willing to allow parallel parking on Straits
Highway.
Public Comment
Cass Cassuci ask does the DDA
know what you want the engineers to designs? Do you want to back to parallel? What other design is
there? Will bump outs be eliminated? Also asked about snowplowing. (Cass missed part of the earlier portion
of the meeting so some of the
information discussed was shared with him in response to his questions.). He was also concerned about the curb cuts on his
property. He asked if it was the DDA's goal to maximize parking or will we
still be eliminating parking?
Dan Nivelt reported that the RC
wants to eliminate curb cuts because of the confusion it can cause when people exit from 2 locations on the same property
at the same time. Sheree Lincoln suggested
that now was a good time for Cass to request a walkabout with the RC to review his property as it really
is up to them and not the DDA. Discussion before new plans are designed
would help avoid further litigation over the curb cuts.
Present: Dawn Bodnar, Mike Saker, Dan Nivelt, Mike Ridley, Darren Vizina, John Breitbarth
Absent: Kelly Ashford, Sheree Lincoln, Scott Lange
Streetscape Update: Communication from Alex Nikolaff at MDOT. 2017 money is overcommitted. Out of $17 million allocated for 2018 there is $5 million left. It appears the earliest we could potentially expect to be considered for the grant is 2018; with a construction date of 2019-20.
Guest Brent Shank, Cheboygan County Road Commission: Reports that the Road Commission will be changing the north end of town, removing about three feet of curbing to allow for the center line to placed back where it was. It will allow for five parallel parking spots and the ADA access ramp will be removed. They will not accept any plans from Gourdie-Fraser without a third party review (which would be billable to the DDA).
Discussion of changing focus of streetscape to only build new sidewalks, add lighting and bury utilities. This would leave curbing, gutters, storm drains and asphalt paving, the responsibility of the Road Commission.
Motion to issue RFP to engineering firms for design of new sidewalks, lighting fixtures and buried utilities: Dawn, Support: John.
July 18, 2016
Absent: Kelly Ashford, Sheree Lincoln, Scott Lange
Streetscape Update: Communication from Alex Nikolaff at MDOT. 2017 money is overcommitted. Out of $17 million allocated for 2018 there is $5 million left. It appears the earliest we could potentially expect to be considered for the grant is 2018; with a construction date of 2019-20.
Guest Brent Shank, Cheboygan County Road Commission: Reports that the Road Commission will be changing the north end of town, removing about three feet of curbing to allow for the center line to placed back where it was. It will allow for five parallel parking spots and the ADA access ramp will be removed. They will not accept any plans from Gourdie-Fraser without a third party review (which would be billable to the DDA).
Discussion of changing focus of streetscape to only build new sidewalks, add lighting and bury utilities. This would leave curbing, gutters, storm drains and asphalt paving, the responsibility of the Road Commission.
Motion to issue RFP to engineering firms for design of new sidewalks, lighting fixtures and buried utilities: Dawn, Support: John.
August 15, 2016
Present: Dan Nivelt, Mike Saker,
Mike Ridley, Sheree Lincoln, John Breitbarth, Darren Vizina
Absent: Dawn
Bodnar, Kelly Ashford
Update on Streetscape: Working on
draft for RFP for new design for construction of sidewalks, light pole
foundations, burying utilities lines, beautification and pedestrian embellishments.
Public Comment
Cass Cassuci commented that in the past
before Sheree Lincoln and John Breitbarth had served on the board there had
been discussion regarding the curb cuts that he might lose at his car wash location with a new
Streetscape Design. Since the back in angle parking design has been cancelled he has talked with Brent Shank,
Manager at the Road Commission and he says he has been advised that he
will not have to lose 1 inch of his curb cuts.
Nancy Wright had several questions. 1. How
does the DDA determine who bids or who gets the contracts. 2 . Who will the DDA
ask for bids on the new design? 3. How do DDA board members get
elected to the board? 4. Also asked for clarification about the type of way
finding signs the DDA was
thinking of for around town with the new Streetscape?
Board Comment:
Dan Nivelt responded to Cass C.
that in the past Mike Roper and Luke of the Road Commission were the ones that had previously
stated that Cass's property would have narrowing of his curb cuts. It is not up
to the DDA as we rely on the advice of the Road Commission and Engineers.
Dan Nivelt responded to Nancy
Wright. That there is an election of DDA officials by the Township Board. Mike Ridley
responded to Nancy Wright with regard to who the DDA would be seeking bids for the new RFP and Design from.
Some familiar names were Wade Trim, VandenBrink and Fleis, Northern Designs...
September 19, 2016
ROLL CALL Dawn Bodnar, Dan Nivelt, Scott Lange, Mike Saker, Mike Ridley, John
Breitbarth, Sheree Lincoln, Darren Vizina
Absent: Kelly Ashford
1. Streetscape Update – Road Commission (RC) to discuss fixing the North end of
town (River St. to Lake St.)
Brent Shenk. Rejected bids at the last meeting. Would like to ask to add back
road to the Streetscape project. Would like to know if we would consider moving
the road over 3 feet. Parallel parking would remain. Mike Ridley asked about
current pod if that would remain parallel parking.
Dan Nivelt asked what would happen to road bed if the Right of way will come
over 3 feet to west. East side would stay the same.
John Breithbarth asked how much it would move in front of Drost’s for example.
Brent Shenk said it would move over 3 feet which should be along the current
East edge of the existing sidewalk. Also asked Brent what happened to the
discussions with Gordie Frasier regarding the center line. Brent said he had
several conversations with them. Trailhead drawings showed 10’ so the line
moving over was not showing and GF said it was implied.
Brent said the part that was built would not have been correct without the other
side being completed. When Brent spoke with GF the engineers maintain that
they had hoped the DDA would be able to fund both sides at the same time and
state that the lanes would have then been correct. Most of the DDA members do
not remember every being told this by GF. Mike Ridley was going to check the
previous minutes.
John Breitbarth asked if moving the sidewalks and curbs over 2’ would be
extraordinarily expensive?
Mike Ridley asked Brent if the RC would consider contributing to completing the
West side of the road. Brent said the low bid was $52,000.
Dan Nivelt asked Brent if he believes we have enough right of way to move the
road over 3 feet.
Bobby B., co-owner of the building housing Berkshire Hathaway Real Estate at
the corner of Lake and Straits Highway, said that the side walk would be a bit
wider and be a benefit. Bobby as a property owner they would approve leaving
the pod in place.
John said people were alarmed by a 1 foot shift and a lot would be alarmed by a
3’ shift. He inquired if the 3 feet could be split between the East and West side of
the street. Example 18” per side or 1’and 2’ etc.
Brent Shenk of the RC noted that Boyne City has 8 to 10’ shifts. Dawn Bodnar
said Onaway has large lane shift. Brent noted that many communities have them
to create traffic calming.
Brent said they would pay to take out the pod but would like to look at options
before making the final decision.
Dawn asked RC opinion. Brent said they want a safe road moving forward. RC
would like to work with other government entities to come of with the best plan
of action.
Mike Saker asked Brent if the RC tear it out who pays for it? Brent Said RC
would pay for it.
Sheree Lincoln asked how we can decide without a bid for cost of moving the
entire project over 3 feet? Mike Ridley noted that we would have to move it over
along over 3700 feet. A savings on the East side could create a huge cost on the
West side.
Darren Vizina asked if the estimates include removal and repair with a 13’ lane.
Mike Ridley noted that October 2017 is when our USDA loan expires. For the
1.2 million loan. We can file an extension.
Brent said we have time to discuss further because they do not want to remove the
current parking pod and curbs this fall. The RC would probably like to know by
February.
Darren Vizina asked if a shift from River St. to South and possibly split the 3’ on
each side? Would it be a gradual shift instead of curving back and forth?
Decision was made for Dan Nivelt to speak with Heather Jamison for
clarification on the following items:
Breitbarth asked Sally Snyder from the Marina Park Committee for clarification
regarding trailhead and reverse angle parking. She said that the Trail Head
project never had anything to do with back in angle parking.
Dan Nivelt asked what would a 3 foot shift do to the trail head parking lot?
Discussed with Sally and noted that we need to evaluate that before we make a
decision on what we are going to do. We are tabling further discussion until the
next DDA meeting in October.
Motion to suspend RFP by Breitbarth. Seconded Mike Saker. All in Favor.
RFP for Bids on New Design – Deadline extended by Mike Ridley, from 9/15/16 to
9/30/16 pending RC and DDA discussion of issues regarding North End repair.
2. Marina Park Sally – Discussed Trail head project over a 4 year period. Agreed to
work jointly with DDA. Project went out for bids in 2014 with a request to compete
work by Memorial Day of 2015. See attached notes from their meetings for further
details.
3. Nominations for Officers. It was agreed by the Township to appoint Diana Mallory
to fill the vacant position on the DDA. Further noted this has not been officially voted
on by Township Board.
Tabled until October meeting.
Nominate Kelly treasuer – Mike Saker, Dawn nominated. Mike Ridley nominated Mike
Saker as Vice Chairman. Declined.
PUBLIC COMMENT
Cass Cassuci – Can I get a reading on what the DDA is going to do regarding the
Streetscape? Dan Nivelt -We have 2 options. A. Remove pod, or B. move 3‘ to west.
Back in angle parking is out.
Kathy – the RFP that just went out did not include pavement. So what you are
actually doing is being asked to put paving back into this project. Very telling that
you are considering it. You can take that low bid of $52,000 and continue to improve
the street with good sidewalks and lighting. McClutchies, Drost’s, Studio 27 will be
dramatically affected by taking 2’ off the front of their building. Gentleman at RC
meeting got side swiped at McClutchies. Ludicrous that you are considering it.
Janet – Referred to RC meeting about Streetscape and discussions about the
streetscape plan. To bring business and to promote the business that are already here.
If you shrink some of the parallel parking in front of Studio 27 or McClutchies you
may be scaring away customers especially elderly ones. They are not going to go
there if they feel they can’t get in and out safely.
Bobby thinks the DDA made a good decision to table the discussion on how to fix the
current parking pod until more information could be gathered.
BOARD COMMENT
Sheree Lincoln commented that she was not stating for paving or not paving at this
point however if we are adding back paving she suggested the board needs to be
aware of how that effects the community, moving forward since it, would lock up all
of the DDA money up for 20 years. This would not leave any funding for future
projects for the next generation. She asked all of the board members to please review
the by-laws of the DDA and be considerate of all of the things a DDA can do
including multiple family housing etc. Would be nice if the RC would consider
stepping up and adding some money toward the paving.
October 11, 2016
ROLL CALL Dawn Bodnar, Dan Nivelt, Mike Saker, Mike Ridley, Sheree Lincoln,
Darren Vizina
Absent: Kelly Ashford, John Breitbarth, Diana Mallory
Streetscape Update –
1) Consumers Energy regarding Pole Placement. Have not heard back from Consumers.
Have spoken with them twice. Waiting for answer from them. Mike sent them an
email with the question we had asked them is do we need to widen the road to bury
the power lines. We are still adding sidewalk and a green area so this may cause the
poles to need to be moved. If they need to be moved then the major portion of the
million dollar expense would be paid by Consumers Energy.
Road commission is still discussing what they would be doing with regard to road and
fixing the back in angle section. Dan will check in with Brent Shenk of Road
Commission for updates.
NEW BUSINESS
(The following are financial updates and should probably be under Financials instead of
New Business)
1) Invoice #11000108 from Gordie Frasier dated 2/29/16 in the amount of $2998.25 for
Engineering design services for MDOT letting of streetscape project including
analysis for angle parking, lighting specifications and special provisions. Work was
done December 27 through January 27, 2016.
Mike Saker motioned to pay bill, Mike Ridley seconded. All in favor.
.
PUBLIC COMMENT
None
BOARD COMMENT
None
.
ADJOURNED
November 20, 2016
Present: Dan Nivelt, Diana Mallory, Mike Ridley, Mike Saker, John Breitbarth, Sheree Lincoln, Darren
Vizina, and Scott Swanson (public /guest).
Absent: Kelly Ashford and Dawn Bodnar
Streetscape Discussion:
There was much discussion about the efficiency of how to proceed with this
project in reference to the email from Mike Ridley to Giles (attached). Sheree suggested that we draft a
letter to the Brent Shank of the CCRC to make clear that the DDA would like to know what the Road
Commissions parameters are for the total width of the Straits Highway/27 roadway including the width
of the lanes and the width of the parallel parking.
Dan Nivelt made the motion to do so and Mike Saker
supported, all in favor. The email/letter is attached.
Public Comment: n/a.
Motion to adjourn
December 19, 2016
Roll call: Present: Dan Nivelt, Mike Saker, Mike Ridley, Sheree Lincoln, John Breitbarth
Absent: Kelly Ashford, Darren Vizina, Dawn Bodnar
Chairman Nivelt brought up the invoice from Cheboygan County Road Commission Balance due
for preliminary plans for $6,070.88. Voted on and approved in 2011. Informational only.
Old Business
Streetscape
Chairman Nivelt read and reviewed letter from Cheboygan County Road Commission
ChCRC answered three questions from the DDA at their last meeting:
The parameters for construction are two 13’ driving lanes, and two 10’ parallel parking lanes for
a total of 46’.
Bump outs would be allowed at intersections to calm traffic and aid in pedestrian crossing
The Road Commission will contribute $25,000 to the project to remove reverse angle parking
pod and bump out for trailhead parking lot. DDA can apply for a $25,000 grant for the project if
it is completed in 2017.
Mike R. will pursue a discussion with Consumers regarding moving the utility poles
Discussion regarding moving on to a new project and/or just converting Streetscape to
sidewalks and streetlights.
Sheree suggested analyzing new projects
Discussion of new projects: (not an agenda item) Sheree suggested talking to or writing letter to road Commission inquiring how to get Straits
Hwy paved through their millage budget (next round).
Sheree also suggested writing letter (snail mail) to Consumers for a formal response to request
for a meeting.
January 16, 2017
Present: Dan Nivelt, Dawn Bodnar, Mike Saker, Mike Ridley & John Breitbarth
Absent: Sheree Lincoln, Diana Mallory, Kelly Ashford & Darren Vizina
OLD BUSINESS:
Update on the Streetscape: Mike Ridley and Dan Nivelt discussed to add 3 feet of sidewalk behind
curbing to create a bike lane and lead way to the possibility for the power company to move the poles.
Estimates (per Brent Shank) were also discussed for the cost of the sidewalks.
February 20,2017
Present: Dan Nivelt, Dawn Bodnar late 7:18, Mike Saker, Mike Ridley, John Breitbarth & Darren Vizina
Absent: Sheree Lincoln, & Kelly Ashford
OLD BUSINESS: Update on the Streetscape: Mike Ridley spoke with Consumers Power regarding the RFP Drawings to
move the poles. A motion was made by Mike Saker to start the RFP, Dawn Bodnar seconded. We want
to get something done and that includes redoing the sidewalks, moving utility poles and adding
streetlights.
An amendment was made to this motion to “re-open” the RFP to just do streetlights, move
utility poles and new sidewalks. Diana Mallory made this motion and Dawn Bodnar supported, all in
favor.
.
Public Comment: Also the public likes the idea of moving forward on the Streetscape Project to
reopen the RFP to get going on new sidewalks, moving utility poles and getting streetlights installed.
March 20,2017
Present: Dan Nivelt, Dawn Bodnar, Diana Mallory, Mike Saker, Mike Ridley, John Breitbarth & Darren
Vizina
Absent: Sheree Lincoln & Kelly Ashford
Approval of today’s
Agenda: Dan Nivelt edited tonight’s agenda to add under “Old Business” CCRC Bill
for Legal Services and RFP for Preliminary Designs. A hand out with pictures of Marina Park signs was
distributed to board members and Carl Muscott. Carl Muscott also handed out a packet on the possible
Business Loop that he is presenting to the DDA Board tonight for its support.
OLD BUSINESS:
Update on the Pathway/Streetscape Projects:
Mike Ridley’ son is a CAD Engineer and volunteered to draw up a sketch for us of the RFP. (Attached)
We will have this ready to go for the April meeting per Mike Ridley. He will follow up on it and send to
John Bleitbarth and Dan Nivelt. We must have this to present to Consumers Power.
NEW BUSINESS:
Carl Muscott: Indian River Business Loop Proposal. See hand out attached, as well as the email from
Brent Shank. This proposal was discussed in detail. Carl would like a decision on whether the DDA
would fund this Proposal. DDA is concerned with many things that would be a negative for this
proposal, for example increased trucking traffic. Another concern is if we feel this is a good time and
place to spend the DDA funds. Concerns were also voiced regarding lowering the speed limit as well.
$2500 would be the initial start-up cost to the DDA for the project. Will this still be a county road, was
another concerned voiced, since we don’t want to lose the ORV/Golf cart traffic.
If there are issues DDA
would like the option to revoke this proposal and want this all in writing. We feel it is a good plan, but
will need some concerns and questions addressed, before we make a decision.
Public Comment: Carl Muscott thanked the DDA Board Members for their consideration and invited us
to send any questions his way via email on this proposal.
April 24, 2017
Present: Dan Nivelt, Dawn Bodnar, Mike Saker, Mike Ridley, John Breitbarth & Darren Vizina
(arrived 7:10pm)
Absent: Sheree Lincoln, Diana Mallory & Kelly Ashford
Two letters concerning the proposed Business Loop were noted; one
received from Carl Muscott and one from Darryl Pfister.
.
Streetscape RFP (attached) approved with noted changes
Motion by Dawn B and supported by Darren V for Mike R to send RFP out to list of contractors;
all in
Favor
Business Loop-Requires $10,000 investment by the Township for the cost of signs
Would the roadway remain a County Rd, which will allow ATV traffic on the
shoulder?
Would we still be allowed to close down the roadway for events (parades,
Summerfest Xmas in Ir, etc)?
Is there concern that Business Loop will not include the majority of DDA
businesses?
Heavier southbound Truck traffic is a concern
Concern that Business Loops are typically not pedestrian friendly
Will there be weight restrictions imposed?
Mike S suggests doing the streetscape first, as to not have any restrictions placed
on the plan, due to a Business Loop designation
Letter received from Darryl Pfister is not in support of Business Loop idea
Letter received from Carl Muscott is in favor
Dan Nivelt asks to table discussion, until we have answers to above concerns.
Dan Nivelt to talk to CRCC about lowering speed limit to 25 mph through part of DDA district.
May 15, 2017
Present: Dan Nivelt, Dawn Bodnar, Mike Saker, Mike Ridley, John Breitbarth & Kelly Ashford
Absent: Sheree Lincoln, Diana Mallory & Darren Vizina
OLD BUSINESS:
Update on the Pathway/Streetscape Projects:
Mike Ridley reported that we have received 2 responses, to date, for our RFP:
Gosling Czuek (sp?) and Northwest Builders Exchange
NEW BUSINESS:
Speed Limit (lower to 25 mph through downtown)
Brent (CCRC) will consider this proposal at the end of July, when current projects
are expected to be finished
25 mph from IR Bridge (River St) to stoplight
Mike Saker motioned for the DDA to approach Tuscarora Township for support on lowering the
Speed limit from River St to stoplight to 25 mph. Kelly Ashford supported. All in favor
Business Loop-Requires $10,000 investment by the Township for the cost of signs
Need answers to previously stated questions before making a determination on
this matter
Mike Saker suggests doing the streetscape first, as to not have any restrictions
placed on the plan, due to a Business Loop designation
John Brietbarth suggests that we move forward on this and not put it off for an
indefinite amount of time
Dan Nivelt asks to table discussion, until we have answers to above concerns.
June 19, 2017
Present: Dan Nivelt, Dawn Bodnar, Mike Saker, Mike Ridley, Kelly Ashford, Diana Mallory and
Diane Friedriechsen
Absent: Darren Vizina, John Brietbarth
OLD BUSINESS:
Update on the Pathway/Streetscape Projects:
For the Streetscape update, two lane options
are proposed and bids will be provided by Northwest Design and Fleis and Vandenbrink by July
14, 2017.
Review Business Loop: The Business Loop Survey that was put out by the Debbie Willey/IRCC
only received 1 response.
Mike Saker made the motion to focus on the Streetscape and Pathway Projects and address the
business loop proposal once those projects are completed. Diana Mallory supported, all in
favor.
NEW BUSINESS:
Review the DDA Budget: Dawn Bodnar presented the Budget Worksheet (see attached).
$6000 was added to repairs/improvements for the Streetscape and Pathway projects.
Diana Mallory motioned to amend this change to the budget worksheet and Mike Ridley
supported, all in favor.
Public Comment: NONE
DDA Board Comments: NONE
Motion to adjourn:
July 24, 2017
Present: Dan Nivelt, Dawn Bodnar, Mike Saker, Mike Ridley, Diana Mallory, Diane
Friedriechsen, Darren Vizina and John Breitbarth
Absent: Kelly Ashford
John Breitbarth would like to review the results of the survey per the IRCC
which will be added under Old Business.
OLD BUSINESS: Bid Proposals
Mike Ridley has recused himself from this discussion, due to his son currently employed with
NDG.
We received only one proposal on Design Services from NDG and the other companies did not
want to bid on the project. Those companies are Gordi Frasier and Fleis and Vanderbrink.
**SEE NDG PROPOSAL FOR DETAILS.
Diane Friedriechsen will contact some of her customers in the communities where NDG has
performed their services and ask questions regarding the work and will report back during the
special meeting on August 7th 2017 with the information she has obtained.
Business Loop Survey was discussed and the board stands on its decision to table that
suggested project until the current projects are underway.
Bids for
Public Comment: Public comments were made and much discussion followed.
DDA Board Comments: Board member comments were made as well.
August 21, 2017
Present: D.Bodnar; D.Nivelt; D. Mallory; M. Saker; M. Ridley; J. Breitbarth
Absent: D. Friedriechsen; D. Vizina; K. Ashford
New Business:
Continued Review and Discussion of Bid Proposal from Northwest Design Group.
Mike Ridley excused himself from the discussion in that a family member works for NDG.
Dawn Bodnar, Chairwoman, read the communication of member, D. Friedriechsen, and asked for
review of the referral research on NDG / Beckett & Raeder which was completed and sent to
members on August 7, 2017 by Friedriechsen.
Discussion followed.
A motion was made by Diana Mallory to accept the bid proposal of NDG / Beckett & Raeder;
supported by; Nivelt, Bodnar, Saker; Breitbarth opposed. Motion is passed.
Old Business:
Business Loop Update: A discussion of the township meeting was presented with regard to the
loop. It was indicated that the township board rescinded their support for the project. The DDA
has the project tabled for future discussion.
Public Comment:
Comments and discussion were made by several members of the community.
DDA Board Comments:
Final comments were presented by board members.
Motion to Adjourn:
September 18, 2017
Present: D. Bodnar; D. Mallory; M. Saker; M. Ridley; J. Breitbarth; D. Vizina; D. Friedriechsen
Absent: D. Nivelt
New Business:
Unfinished Business:
Streetscape Project Kick Off Meeting (Beckett&Raeder)
1) Inventory; Previous Plans and Files; Previous Tuscarora Action Plan; Stakeholder Group;
Mission Statement and Objectives. In October.
Tabled Items:
Business Loop (July 2017)